Department/Location:
180 – Entrepreneurial Services/National Headquarters
Job Title:
DAV Patriot Boot Camp Coordinator
Reports to:
Director of DAV Patriot Boot Camp
Salary Grade:
ý – Grade 10
$20.18 - $31.39/ Hourly
Type of position:
ý Full-time o Part-time
Minimum Hours: 40 Hrs. /Week
o Exempt ý Nonexempt
Job Summary: The following statements are intended to describe the general nature and level of work being performed. They are not
intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
The coordinator position will assist in the planning and implementation of various events; in-person, online, and hybrid; support outreach and marketing efforts, organize and facilitate departmental logistics, collaborate on special projects.
Essential Functions:
- Assist director and event planning team in all stages of event preparation, from concept thru post-event wrap-up
- Act as front-line department contact, routing calls, emails, and correspondence from internal and external sources
- Act as a point of contact for alumni, volunteers, mentors, speakers, and partners
- Develop and maintain strong working relationships with teams across all functional areas at DAV National Headquarters
- Provide on-site support during events, ensuring smooth operations and addressing any issues that may arise
- Coordinate activities of key staff and/or guests to make arrangements for special events, or meetings
- Coordinate unique special event activities, accommodations and logistics
- Schedule appointments, make reservations, and maintain department calendar
- Compose and format letters, memorandums, or other correspondence from scratch or rough draft
- Prepare, distribute and monitor electronic correspondence to internal and external audiences
- Help maintain and update constituent databases
- Organize, prioritize and expedite flow of work independently and with minimal supervision
- Answer telephone, route calls, greet visitors and ascertain their needs
- Process letters, invitations and supplies for seminars and events
- Perform other duties as assigned by management
Essential Skills and Experience:
- Minimum of three years of experience successfully performing administrative tasks
- Charismatic interpersonal skills and strong ability to work collaboratively with team members, clients, vendors, and event attendees
- Excellent organizational and time management skills, with the ability to juggle multiple tasks and priorities effectively as well as attention to detail and commitment to delivering high-quality events
- Ability to take corporate and client queries and follow through with senior communications staff
- Manage schedules and multi-task to support requirements of an extremely busy team
- Must have excellent professional and diplomatic communication skills both orally and written with people inside/outside the organization and maintain a professional appearance and attitude
- Proficient user of standard business computer and Microsoft Office software suite
- Skill to type 50 words per minute
- High school diploma or equivalent
- Additional education in administration or event planning a plus
