Department/Location:

180 – Entrepreneurial Services/National Headquarters

Job Title:

DAV Patriot Boot Camp Coordinator

Reports to:

Director of DAV Patriot Boot Camp

Salary Grade:

ý – Grade 10

$20.18 - $31.39/ Hourly

Type of position:

ý Full-time o Part-time

Minimum Hours: 40 Hrs. /Week

o Exempt ý Nonexempt

Job Summary: The following statements are intended to describe the general nature and level of work being performed. They are not

intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

The coordinator position will assist in the planning and implementation of various events; in-person, online, and hybrid; support outreach and marketing efforts, organize and facilitate departmental logistics, collaborate on special projects.

Essential Functions:

Assist director and event planning team in all stages of event preparation, from concept thru post-event wrap-up
Act as front-line department contact, routing calls, emails, and correspondence from internal and external sources
Act as a point of contact for alumni, volunteers, mentors, speakers, and partners
Develop and maintain strong working relationships with teams across all functional areas at DAV National Headquarters
Provide on-site support during events, ensuring smooth operations and addressing any issues that may arise
Coordinate activities of key staff and/or guests to make arrangements for special events, or meetings
Coordinate unique special event activities, accommodations and logistics
Schedule appointments, make reservations, and maintain department calendar
Compose and format letters, memorandums, or other correspondence from scratch or rough draft
Prepare, distribute and monitor electronic correspondence to internal and external audiences
Help maintain and update constituent databases
Organize, prioritize and expedite flow of work independently and with minimal supervision
Answer telephone, route calls, greet visitors and ascertain their needs
Process letters, invitations and supplies for seminars and events
Perform other duties as assigned by management

Essential Skills and Experience:

Minimum of three years of experience successfully performing administrative tasks
Charismatic interpersonal skills and strong ability to work collaboratively with team members, clients, vendors, and event attendees
Excellent organizational and time management skills, with the ability to juggle multiple tasks and priorities effectively as well as attention to detail and commitment to delivering high-quality events
Ability to take corporate and client queries and follow through with senior communications staff
Manage schedules and multi-task to support requirements of an extremely busy team
Must have excellent professional and diplomatic communication skills both orally and written with people inside/outside the organization and maintain a professional appearance and attitude
Proficient user of standard business computer and Microsoft Office software suite
Skill to type 50 words per minute
High school diploma or equivalent
Additional education in administration or event planning a plus

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DAV Patriot Boot Camp Coordinator