Assistant Project Manager

EnhancU • Full-time • Miami-Fort Lauderdale Area, US • 4m ago

BUILD WITH SULLIVAN

Crafting Iconic Spaces for the World’s Leading Brands

My client, Sullivan Construction Company, is a trusted general contractor specializing in high-end retail, commercial, restaurant, hospitality, and office projects. Our mission is simple: to bring our clients’ visions to life with precision, integrity and craftsmanship. We deliver spaces defined by quality, consistency and performance, supported by exceptional customer service that builds lasting trust.

The Opportunity

We are seeking a Full-Time Assistant Project Manager to join our Ft. Lauderdale office and contribute to the delivery of luxury commercial construction projects across the Southeast. This role involves direct engagement in project execution, supporting Project Managers and Site Superintendents, coordinating subcontractor contracts and vendor purchase orders, initiating estimates, maintaining and updating project management logs, and ensuring that work progresses on schedule and within budget.

Website: www.buildwithsullivan.com

Core Duties and Responsibilities

New project setup and coordination with field personnel to ensure alignment across all internal teams.
Obtain permits and approvals, including visits to municipalities to expedite reviews and prevent delays.
Assist the Project Manager in negotiating subcontractor scope and pricing and prepare subcontracts with required terms and conditions.
Assist in developing and maintaining the project schedule with the Project Manager, Superintendent, and subcontractors.
Schedule and track delivery of materials, equipment, and supplies to ensure timely arrival.
Create, interpret, and manage RFIs, submittals, and RFPs to ensure accurate and timely information flow.
Manage all project documentation including schedules, logs, subcontracts, RFIs, shop drawings, permits, inspections, purchase orders, COIs, change orders, and plans.
Manage the full change‑order workflow, including preparing and issuing CORs, tracking approved and pending changes, and monitoring their impact on the project budget.
Organize and maintain project folders to ensure accurate, current, and accessible information at all times.
Prepare weekly project reports and participate in internal and external coordination meetings.
Oversee project closeout including as‑built drawings, punch lists, warranties, turnover documentation, subcontractor closeout requirements, and final billing documentation.
Independently manage small projects of limited scope and complexity when assigned.
Identify potential issues early and collaborate with the team to implement proactive solutions.
Assist the management team as needed.

Experience, Knowledge, Skills, and Abilities:

Bachelor’s degree or equivalent combination of education, training, and experience.
Minimum of 3 years of commercial construction experience; prior experience with a commercial general contractor preferred.
Must be able to demonstrate proficiency in reading and interpreting construction plans, specifications, and responsibility matrix.
Strong communication skills with a collaborative, solutions-oriented approach.
Fluent in English (Spanish is a plus).
Advanced proficiency in MS Office (Excel, Word) and project scheduling software (ProCore experience preferred).
Excellent time management and organizational skills with the ability to meet deadlines under pressure.
Resourceful, driven, and self-motivated with the ability to identify issues and support resolution.
Ability to support project‑related financial tracking and maintain detailed documentation.
Maintains accuracy, thoroughness, and follow‑through in a fast‑paced environment.
Completes tasks efficiently and continuously seeks to improve productivity.
Follows instructions and responds well to management direction.