Hello, potential PriceSmart candidate. We’re on a mission to hire the very best, and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize the greatest contributions to the company can come from anywhere in the organization, and we know that the next one could be yours! We are looking for a Logistics Documentation Specialist responsible for coordinating outbound transportation and preparing accurate export documentation to support timely and compliant shipment execution. This role serves as a liaison between vendors, carriers, distribution centers (DCs), and internal teams to ensure shipment integrity, system accuracy, and adherence to U.S. export regulations and company procedures.
What's unique about this job (What you’ll do)
Transportation Coordination
- Coordinate ocean and domestic transportation for shipments originating from U.S. distribution centers or vendors.
- Book transportation with carriers and validate routing, rates, and load dates.
- Monitor shipment movement and proactively address transportation delays or exceptions.
- Communicate shipment status and issues to internal stakeholders and external partners.
- Serve as a point of contact between vendors, carriers, DCs, and internal teams.
Documentation & System Processing
- Ensure shipments and shipment transactions (STs) are created, linked, and updated in accordance with system timelines and controls.
- Maintain accurate shipment data in Transportation Management Systems (TMS) and internal logistics platforms.
- Prevent duplicate or incorrect shipment creation by adhering to system rules and cutoffs.
- Maintain well-organized electronic records for audit and compliance purposes.
- Prepare, review, and process export shipping documentation, including: Shipping Instructions, Bills of Lading, Commercial Invoices, Packing Lists, Supporting regulatory documents
Compliance & Controls
- Ensure compliance with U.S. export regulations, internal SOPs, and company policies.
- Validate data consistency across operational and compliance systems.
- Identify and escalate documentation discrepancies, system issues, or compliance risks.
- Support internal and external audits by providing complete and accurate documentation within required timeframes.
Operational Support
- Track shipment milestones and monitor document deadlines.
- Maintain logs, tracking files, and reports for daily operational visibility.
- Participate in process improvement initiatives to reduce errors, delays, and rework.
- Perform additional logistics or documentation-related duties as assigned.
Bring your passion and expertise (Who you are)
- 3–5 years of experience in transportation coordination, logistics, or export documentation.
- Working knowledge of U.S. export documentation and shipping processes.
- Experience with Transportation Management Systems (TMS) and logistics platforms.
- Strong proficiency in Microsoft Excel and other Microsoft Office applications.
- High attention to detail and ability to manage multiple shipments simultaneously.
- Strong organizational, communication, and problem-solving skills.
- Bilingual (English/Spanish) preferred but not required.
Some important intangibles
You feel connected to our mission and values: Integrity, Respect, Accountability, Passion, Community and Continuous Improvement
You are a self-starter who doesn’t need direct supervision to motivate you for success
You enjoy sharing your quirkiness and talents with your coworkers
Enjoy working hard
Full of energy for the things one sees as challenging
The ability to remain calm when dealing with unforeseen constraints.
The above description is designed to state the general nature and level of work performed in the function. It is not intended to contain or be construed as an exhaustive inventory of all job duties, responsibilities and qualifications required of employees assigned to this job. A complete job description may be made available to you through the hiring process.
Benefits & Perks – We take care of our people
We believe taking care of our people is the right thing to do. This is what we can offer for all your hard work:
Beyond competitive pay
Medical, Dental and Vision plans
Employee Assistance Program
Education Assistance Program
401K Contributions
Life Insurance
LTD
PriceSmart Membership Card
Pet Insurance
Calm Meditation App
BenefitsHub for Employee Discounts
Fun events – Thanksgiving is our favorite holiday
Employee recognition
Supportive, nurturing environment with many opportunities for learning and growth
...and more!
Our Commitment
We not only embrace and celebrate the diversity of our membership base and communities, but also strive to achieve the same in our employees. At PriceSmart, we are committed to equal employment opportunity, regardless of race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status or any other class protected by applicable law. We are proud to be an equal opportunity employer.
Get to know us
PriceSmart was founded with a purpose: to inspire and impact the lives and businesses of our Members, our employees and our communities through the ethical delivery of the best quality goods and services at the lowest possible prices.
Throughout the years, we have constantly asked ourselves how we can do more and have a greater impact. We want to prove that we are a company that can grow, be profitable and do good in the world, and we have learned that it takes a great organizational culture to achieve that goal.
At PriceSmart, you can look forward to company events, anniversaries celebrating our employees with more than 20, or 30 years of tenure, volunteering and learning opportunities, and just great company filled with curious, kind folks. Dreaming up and sharing ideas aren’t responsibilities reserved for certain teams or leaders; the challenge of building our own culture is on all of our shoulders. That sense of community and belonging keeps us excited to walk through the door everyday, wherever that door may be, in any of our 13 countries.
