Supply Chain and Logistics Coordinator

Bedemco Inc. • Full-time • White Plains, NY, US • 1m ago

About Bedemco Import-Export Inc

Join our team as a Supply Chain & Logistics Coordinator and play a key role in scaling a dynamic, global operation. You’ll manage shipments, coordinate with international partners, and optimize processes that keep our supply chain moving.

Ideal for someone detail-driven, solutions-focused, and ready to grow within a fast-moving organization. Founded in 1929, Bedemco Import-Export Inc is a global leader in the food ingredients industry, specializing in nuts, seeds, and dried fruits. Our mission is to enrich lives with high-quality food ingredients responsibly and carefully sourced from farmers around the world. We play a pivotal role in the U.S. food chain, importing specialty ingredients and distributing them to major food manufacturers nationwide.

Our dedicated team of 24 professionals across three countries supports all aspects of our business. At Bedemco, we are guided by our core values:

Customer Commitment
Quality Excellence
Transparent Integrity
Innovative Problem-Solving
Diversity and Inclusion

Join our team and be part of an organization that values both the products we deliver and the people behind them.

Job Purpose

This is a key hybrid Purchasing, international logistics & compliance. Therole that connects multiple functions across the organization. The position supports oversight of the full lifecycle of importing food ingredients from purchase orders, supporting logistics, freight, sales coordination, operations, quality assurance, and accounting-related tasks. The role is essential in ensuring seamless communication across departments and delivering efficient, high-quality service to customers and vendors.

Responsibilities and Duties

Purchasing Support

· Communicate with suppliers regarding pricing, availability, and order status

· Maintain supplier records, contracts, and product specifications

· Assist with purchase order creation, tracking, and documentation

· Support inventory planning by monitoring stock levels and lead times

· Help resolve discrepancies related to orders, invoices, or shipments

· Landed cost calculations

· Monitoring commodity market trends

Logistics & Import Coordination

Coordinate inbound shipments with freight forwarders, customs brokers, and warehouses
Track shipments from origin to destination and provide status updates to internal teams
Prepare and organize import documentation (commercial invoices, packing lists, COAs, bills of lading, etc.)
Assist with customs clearance processes and respond to documentation requests
Support issue resolution related to delays, damages, or shortages

Food Safety & Regulatory Compliance

Assist in maintaining food safety and regulatory records (e.g., supplier approvals, COAs, audits)
Support compliance with applicable food safety regulations (e.g., FDA, FSMA, HACCP, GFSI standards, as applicable)
Coordinate with suppliers and internal teams to ensure compliance requirements are met
Support internal audits, customer audits, and regulatory inquiries as needed

Administrative & Team Support

Maintain organized digital and physical filing systems
Prepare reports, spreadsheets, and summaries for management
Support cross-functional communication between purchasing, logistics, quality, and sales teams
Perform general administrative tasks as needed to support team efficiency

Customer Service Excellence

Serve as a primary point of contact for customers throughout the order process
Address inquiries, resolve issues, and ensure a high level of customer satisfaction

Sales Team Support

Keep the sales team informed of PO/SO status and shipment updates
Assist with customer communications and relationship management

Claims & Issue Resolution

Handle claims promptly and professionally
Investigate discrepancies and work toward timely resolutions

Interdepartmental Coordination

Liaise with operations, sales, accounting, quality control, and management to ensure cohesive workflows
Facilitate clear and consistent internal and external communication

Qualifications and Skills

Experience & Background

Prior experience in purchasing, logistics & Food Safety compliance, or a similar role is advantageous

Technical Proficiency

Strong proficiency in Microsoft Excel, including creating and managing complex spreadsheets
Familiarity with order management systems or related software
Previous experience with an ERP system is highly desirable

Communication & Interpersonal Skills

Exceptional written and verbal communication skills
Proven ability to craft clear, professional emails
Strong relationship-building skills with internal teams, customers, and freight partners

Analytical & Problem-Solving Skills

Ability to assess complex situations, analyze information, and implement effective solutions
Comfort working with data related to orders, freight, and operations

Organization & Attention to Detail

Highly organized with the ability to manage multiple priorities and deadlines
Meticulous attention to accuracy and detail

Teamwork & Adaptabilit

Collaborative, team-oriented approach with a willingness to support across departments
Flexible and resilient in a fast-paced, evolving business environment

Pay Range: $75,000 BOE

Job Type: Full-time, Remote

Benefits:

401(k) matching
Dental insurance
Flexible schedule
Health insurance
Vision insurance

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