About Bedemco Import-Export Inc
Join our team as a Supply Chain & Logistics Coordinator and play a key role in scaling a dynamic, global operation. You’ll manage shipments, coordinate with international partners, and optimize processes that keep our supply chain moving.
Ideal for someone detail-driven, solutions-focused, and ready to grow within a fast-moving organization. Founded in 1929, Bedemco Import-Export Inc is a global leader in the food ingredients industry, specializing in nuts, seeds, and dried fruits. Our mission is to enrich lives with high-quality food ingredients responsibly and carefully sourced from farmers around the world. We play a pivotal role in the U.S. food chain, importing specialty ingredients and distributing them to major food manufacturers nationwide.
Our dedicated team of 24 professionals across three countries supports all aspects of our business. At Bedemco, we are guided by our core values:
- Customer Commitment
- Quality Excellence
- Transparent Integrity
- Innovative Problem-Solving
- Diversity and Inclusion
Join our team and be part of an organization that values both the products we deliver and the people behind them.
Job Purpose
This is a key hybrid Purchasing, international logistics & compliance. Therole that connects multiple functions across the organization. The position supports oversight of the full lifecycle of importing food ingredients from purchase orders, supporting logistics, freight, sales coordination, operations, quality assurance, and accounting-related tasks. The role is essential in ensuring seamless communication across departments and delivering efficient, high-quality service to customers and vendors.
Responsibilities and Duties
Purchasing Support
· Communicate with suppliers regarding pricing, availability, and order status
· Maintain supplier records, contracts, and product specifications
· Assist with purchase order creation, tracking, and documentation
· Support inventory planning by monitoring stock levels and lead times
· Help resolve discrepancies related to orders, invoices, or shipments
· Landed cost calculations
· Monitoring commodity market trends
Logistics & Import Coordination
- Coordinate inbound shipments with freight forwarders, customs brokers, and warehouses
- Track shipments from origin to destination and provide status updates to internal teams
- Prepare and organize import documentation (commercial invoices, packing lists, COAs, bills of lading, etc.)
- Assist with customs clearance processes and respond to documentation requests
- Support issue resolution related to delays, damages, or shortages
Food Safety & Regulatory Compliance
- Assist in maintaining food safety and regulatory records (e.g., supplier approvals, COAs, audits)
- Support compliance with applicable food safety regulations (e.g., FDA, FSMA, HACCP, GFSI standards, as applicable)
- Coordinate with suppliers and internal teams to ensure compliance requirements are met
- Support internal audits, customer audits, and regulatory inquiries as needed
Administrative & Team Support
- Maintain organized digital and physical filing systems
- Prepare reports, spreadsheets, and summaries for management
- Support cross-functional communication between purchasing, logistics, quality, and sales teams
- Perform general administrative tasks as needed to support team efficiency
Customer Service Excellence
- Serve as a primary point of contact for customers throughout the order process
- Address inquiries, resolve issues, and ensure a high level of customer satisfaction
Sales Team Support
- Keep the sales team informed of PO/SO status and shipment updates
- Assist with customer communications and relationship management
Claims & Issue Resolution
- Handle claims promptly and professionally
- Investigate discrepancies and work toward timely resolutions
Interdepartmental Coordination
- Liaise with operations, sales, accounting, quality control, and management to ensure cohesive workflows
- Facilitate clear and consistent internal and external communication
Qualifications and Skills
Experience & Background
- Prior experience in purchasing, logistics & Food Safety compliance, or a similar role is advantageous
Technical Proficiency
- Strong proficiency in Microsoft Excel, including creating and managing complex spreadsheets
- Familiarity with order management systems or related software
- Previous experience with an ERP system is highly desirable
Communication & Interpersonal Skills
- Exceptional written and verbal communication skills
- Proven ability to craft clear, professional emails
- Strong relationship-building skills with internal teams, customers, and freight partners
Analytical & Problem-Solving Skills
- Ability to assess complex situations, analyze information, and implement effective solutions
- Comfort working with data related to orders, freight, and operations
Organization & Attention to Detail
- Highly organized with the ability to manage multiple priorities and deadlines
- Meticulous attention to accuracy and detail
Teamwork & Adaptabilit
- Collaborative, team-oriented approach with a willingness to support across departments
- Flexible and resilient in a fast-paced, evolving business environment
Pay Range: $75,000 BOE
Job Type: Full-time, Remote
Benefits:
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Vision insurance
