Operations Coordinator

MACC • Full-time • Armonk, NY, US • 1d ago

The Operations Coordinator plays a key role in supporting daily administrative, HR, IT, and office operations. This position is responsible for coordinating recruiting activities, onboarding new hires, maintaining compliance tracking, managing office supplies, and supporting IT and employee experience initiatives. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Recruiting & Talent Coordination

Manage applicant tracking and candidate workflows in Greenhouse
Review resumes across all roles and support hiring managers with candidate screening
Conduct initial phone screenings for open positions
Serve as the primary liaison for all external recruiting agencies

Onboarding & Employee Experience

Coordinate onboarding processes for new hires, including preparation of welcome materials (e.g., new hire backpacks)
Partner with IT to ensure timely setup of laptops and system access
Track onboarding progress and ensure completion of required new hire training

HR Administration & Compliance

Track employee PTO and maintain accurate records
Monitor and ensure completion of administrative compliance tasks, including:
- Open enrollment participation
- Required training completion
- Onboarding documentation

Office & Inventory Management

Manage and reorder office, kitchen, and cleaning supplies through platforms such as Amazon Business and Instacart
Maintain inventory levels of food, beverages, and general office supplies
Coordinate reordering of marketing swag, including apparel and branded materials

IT & Office Support

Serve as a point of contact for basic hardware and software troubleshooting in coordination with the IT team
Assist with employee technology needs and escalate issues as necessary

Office Coordination & Events

Coordinate food orders and logistics for in-office meals, including breakfasts and lunches
Support internal meetings and office events as needed

Qualifications

2+ years of experience in operations, HR coordination, or administrative support
Experience with applicant tracking systems (Greenhouse preferred)
Strong organizational skills and attention to detail
Excellent communication and interpersonal skills
Ability to manage multiple tasks and prioritize effectively
Proficiency in Microsoft Office and common workplace tools
Experience working with vendors and external partners

Preferred Qualifications

Experience in a construction environment preferred
Familiarity with HR compliance processes and onboarding workflows
Basic IT troubleshooting experience

Work Environment

Office-based role
Collaborative, fast-paced team environment
Requires coordination across departments including HR, IT, and leadership

Salary: $40k - $70k, based on experience

We are committed to equal opportunity in our hiring and promotion practices. All individuals are recruited, hired, assigned, and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, in compliance with all applicable local, state, and federal laws and regulations.