JOB
Under direct supervision, performs a wide variety of typing and general clerical work of a routine nature; performs related duties as required.Employees in this class normally work under close and continuous supervision performing repetitive or closely related duties according to established procedures. While a variety of tasks may be assigned, each step usually fits a pattern which has been established and explained before work is started. Generally, work is observed and reviewed during its performance and upon completion. Changes in procedure or expectation to rules are explained in detail as they arise. Office Clerks are normally considered to be in training status and, as assigned responsibilities and breadth of knowledge increase with experience.
EXAMPLE OF DUTIES
These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Types a variety of documents in draft and final form, such as correspondence, standard forms, charts, and reports using standard electric typewriter or work processing equipment; types from written, recorded, or printed sources and/or oral instructions; proofreads materials for correct grammar, spelling, and punctuation.Prepares, validates, processes, and/or checks a variety of documents and records, such as time-sheets, invoices, confirming requisitions, and public notices for completeness, accuracy, and submission standards; compiles and records fiscal and statistical data according to established procedures; may keep petty cash; may sort and distribute mail.Receives the public/work unite clients and answers calls; determines how incoming calls should be routed; directs people to appropriate offices; answers routine questions; explains routine procedures, processes, or departmental activities; distributes and explains forms, such as applications or permits; obtains routine factual information to create or update client/work unit files; provides routine assistance.Compiles routine reports by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or oral instructions.Recommends and assists in implementing office programs and clerical systems, procedures, and policies.Provides temporary and vacation relief in similar occupational fields as necessary.REQUISITE ABILITIESCommunicate clearly and concisely, both orally and in writing.Prepare reports and keep accurate records.Choose among alternatives to resolve problems.Perform routine clerical work.Communicate effectively with a variety of personnel and establish/maintain effective working relationships.Explain and apply policies and procedures.Interpret and apply rules, regulations, procedures and policies.Understand and follow verbal and written directions.Works independently.Perform mathematical computations including adding, subtracting, multiplying and dividing accurately.Operate a computer and use a variety of computer software.Learn office methods and procedures.Type and transcribe dictationUse correct English grammar, punctuation and spelling.Alphabetize or numerically/chronologically sort materials.Maintains records and perform specific program activities.
SUPPLEMENTAL INFORMATION
SELECTION PROCESS The City is only accepting online applications for this recruitment. As such, you must complete and submit an online application and completely answer all supplemental questions to be considered for this position. This recruitment will close when a sufficient number of qualified applications have been submitted. Only those applications that are deemed most qualified, competitive, and complete will be invited to an oral appraisal interview.NOTICESThe provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained in this bulletin may be modified or revoked without notice. This position is subject to and dependent on the continued availability of funds and the manpower needs of the City of Bell Gardens. This is an "at-will" position and selected candidate may be released from position at any time without cause. Selected candidate will be designated as a "Disaster Services Worker" and will be required to submit to an Oath of Office. NOTICE: Under the California Government Code, Chapter 8 of Division 4 of Title 1, Section 3100 and the City of Bell Gardens Municipal Code Chapter 2.34, all City employees are designated as official disaster workers in the event of a declared disaster. In a declared disaster City employees may be required to report to work at times other than their regularly scheduled shifts and work extensive overtime during the emergency period.EQUAL OPPORTUNITY EMPLOYERThe City of Bell Gardens is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.If you require reasonable accommodation during the examination components due to a qualified disability, you must inform the Human Resources Division at (562) 806-7717 at least 5 days in advance of testing date. Please contact NEOGOV applicant support at (855) 524-5627 for any technical issues when creating an account or submitting an application. Applicant Support Hours: Monday through Friday, 6am – 5pm PST. The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas.
