Thriving advanced contemporary brand is hiring an Inbound Logistics Coordinator based in Los Angeles 3 days a week hybrid schedule.
ESSENTIAL DUTIES:
Inbound Shipment Management
- Track all inbound shipments daily to ensure timely pickup, transit, and delivery to the 3PL.
- Communicate with carriers, freight forwarders, and vendors to secure ETAs, tracking details, shipping confirmations, and necessary documents.
- Troubleshoot delays, customs issues, routing errors, or exceptions to keep product on schedule.
3PL Coordination
- Serve as the main point of contact with the 3PL on inbound deliveries.
- Send POs, ASNs, packing lists, and any required intake documentation to the 3PL prior to delivery.
- Monitor the 3PL’s receiving queues to ensure shipments are processed within SLAs.
- Investigate and resolve receiving discrepancies with the 3PL, vendors, and internal teams (shortages, overages, damage, mislabels).
- Communicate inbound arrival timelines and confirmations to cross-functional partners.
Purchase Order (PO) & Documentation Management
- Review POs for accuracy, ensuring correct styles, quantities, delivery windows, and cost data.
- Ensure all vendor documents (packing lists, commercial invoices, labels, etc.) comply with company and 3PL requirements.
- Reconcile any mismatches between PO data and shipment contents, escalating issues to Buying/Production as needed.
Vendor & Internal Communication
- Provide vendors with routing instructions, packaging requirements, and shipping guidelines.
- Follow up with vendors on ship dates, delays, or missing documents.
- Keep internal teams updated on shipment status, risks, and timeline changes affecting inventory availability or product launches.
Data & Systems Management
- Maintain real-time shipment tracking logs or dashboards.
- Update ERP or inventory systems with shipment statuses and receipt confirmations from the 3PL.
- Analyze inbound performance and identify recurring issues with vendors or carriers.
PREREQUISITE KNOWLEDGE, SKILLS, AND EDUCATION:
- 1–3+ years of experience in logistics, supply chain, inventory management, or operations—ideally in apparel or consumer goods.
- Experience working directly with a 3PL warehouse and freight forwarders/carriers.
- Understanding of import logistics and Incoterms is a plus.
- Strong knowledge of inbound logistics, transportation, and warehouse receiving within a 3PL environment.
- Excellent written and verbal communication skills with vendors, carriers, freight forwarders, and 3PL warehouse teams.
- High attention to detail and strong organizational skills.
- Ability to manage multiple inbound shipments and shifting priorities in a fast-paced environment.
- Proficiency with Excel/Google Sheets
- Strong problem-solving skills and comfort with operational troubleshooting.
- Ability to understand routing guides, freight terms, BOLs, packing lists, and commercial documents.
- Knowledge of Full Circle is a plus
- Proficiency in Microsoft Office suite with an emphasis on Excel
- Strong interpersonal skills
- Self-motivated team player
- Ability to multi-task, organize, and prioritize work
PHYSICAL AND MENTAL REQUIREMENTS:
- Standing and sitting for extended periods of time.
- Lifting up to 25 pounds in a safe and prudent manner.
- Ability to move throughout an office with ease.
- Ability to read, write, and understand English.
- Ability to effectively interact with others internally and externally.
- Ability to utilize office equipment in a safe and prudent manner, including a copy machine, fax machine, computer, telephone, and other general office equipment that may be used regularly.
- Ability to work with many different personalities.
- Ability to work in a fast-paced environment.
- Correctable vision and hearing.
- Ability to work on-site, full-time.
Salary: $70,000-88,000
