Project Management Coordinator
Use your background and experience in Logistics or Operations to communicate project schedules and track information in the ERP system for the delivery of capital equipment. Responsibilities include tracking information in the ERP system for the delivery of capital equipment, maintaining detailed project schedules and special delivery requirements in the ERP system. Other responsibilities include coordinating the delivery schedule with the Service and Traffic Departments and interacting with customers prior to installation to discuss room readiness, special requirements, potential obstacles, and the material delivery plan.
Essential Duties
- Enters and maintains detailed project schedules and special delivery requirements in ERP system
- Coordinates delivery schedule with the Service Department to ensure timely instrument installation
- Connects with customers in preparation for instrument delivery to discuss room readiness, special requirements, potential obstacles, and the material delivery plan.
- Issues purchase order release instructions to vendors to ensure that all materials arrive at the customer site on time for installations
- Notifies Project Manager of room renovations or special requirements which may impact delivery dates
- Coordinates the delivery of instruments with the Traffic team
Requirements
- Technical or specialized knowledge typically acquired through an Associate degree
- One to three years of related experience or an equivalent combination of education and experience
- Microsoft Office with specific strengths in Excel (intermediate level), MS Word (intermediate level), MS Outlook
- Project management software (Netsuite projects module, MS Projects, Etc.) preferred
- Logistics – Basic understanding of freight routing/transportation, warehousing, and 3rd party logistics
- Communication Skills – Excellent listening, verbal, writing, and phone skills
- Customer Service – Experience dealing directly with customers, and sales team by phone, and email.
- Experience with NetSuite or similar ERP software is desired
- Experience working in an environment where goods are imported/exported is desired
About JEOL
Since 1949, the JEOL legacy has been one of providing solutions for innovation. JEOL positively challenges the world's highest technology, forever contributing to the progress in both Science and Human society through its products. We have 70 years of expertise in the field of electron microscopy, more than 60 years in mass spectrometry and NMR spectrometry, and more than 50 years of e-beam lithography leadership. The primary business of JEOL USA is the sales of new instruments and peripherals and support of scientific instruments throughout the United States, Canada, Mexico, and South America.
What we offer
- 401K plan with a match and company contribution, and opportunities to advance within the organization
- Medical Insurance without deductibles
- Tuition Reimbursement
If you have the desire to work in an industry where your work contributes to progress in science and society, please complete an online employment application on the JEOL website at http://www.jeolusa.com/careers. JEOL is an Affirmative Action/Equal Opportunity Employer. Applications from veterans and individuals with disabilities are strongly encouraged. To be transparent with applicants about salary and in compliance with various state pay disclosure statements, publishes the following information which is current as of July, 2026. Salary Minimum: $55,000 - Salary Maximum $65,000. The base range above represents the low and high end of the JEOL salary range for this position. Actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance.
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Education:
Experience:
- logistics or project management: 1 year (Required)
Work Location: Hybrid remote in Peabody, MA 01960
