We are looking for a detail-oriented Logistics Coordinator to support shipping, documentation, and order execution activities for a Contract assignment in Santa Clara, California. This on-site role is well suited for an early-career candidate who can manage multiple priorities, communicate effectively with customers and suppliers, and help keep shipments, invoicing, and inventory-related tasks on schedule. The position focuses on coordinating logistics operations in the metals and minerals sector while maintaining accurate records and supporting timely fulfillment.
Responsibilities:
• Coordinate outbound and inbound shipments to meet customer delivery needs, ensuring orders move efficiently from release through final delivery.
• Create and review logistics paperwork such as packing lists, commercial invoices, and related shipping records to support accurate and timely order processing.
• Follow shipment progress closely, address delays proactively, and provide clear updates to customers, suppliers, and internal stakeholders.
• Issue purchase orders, monitor expected delivery timelines, and keep customers informed of order status and changes.
• Support import and export activity by checking required documentation and confirming compliance details, including applicable duty-related information.
• Partner with team members involved in customs and fulfillment activities to help maintain smooth clearance and delivery processes.
• Prepare customer invoices, coordinate supplier payment processing, and assist with day-to-day accounts receivable and accounts payable activities.
• Investigate billing or fulfillment discrepancies and work with sales and operations partners to resolve issues quickly and accurately.
• Maintain inventory records and compile recurring reports covering sales, purchasing, and stock movement.
• Contribute to general operational needs and assist with additional projects as business priorities require.
• Bachelor’s degree in business or a related field, or comparable experience in logistics, administration, or operations.
• Approximately 1–3 years of relevant experience in logistics coordination, shipping support, or a similar administrative role.
• Hands-on ability to prepare shipping documentation, including packing lists and commercial invoices, with strong attention to detail.
• Experience supporting invoicing, supplier payments, and basic receivables or payables processes.
• Strong verbal and written communication skills in English, with the ability to work effectively with customers and suppliers.
• Proficiency with Microsoft Office applications, especially Excel and Word.
• Familiarity with import/export procedures, customs-related documentation, or international shipping compliance.
• Experience working in a multicultural business setting; exposure to industrial or manufactured products is preferred.
TalentMatch
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