JOB DETAILS:
Role: Project Coordinator - NMES
Reporting: Head of Regional Projects KSA Functional: Head of Regional Projects KSA
Job purpose:
- Project Coordinator will be responsible for coordinating and managing all applicable and delegated.
- Administrative activities and tasks on site, including but not limited to the office infrastructure, office equipment.
- Assistance to site personnel, cleaning services coordination, interfacing with third party labor suppliers and site purchasing, and maintaining financial records and files.
- Will collect, analyze, and process all time sheets, and obtain required daily documentation/confirmation of work performed.
- Will collaborate with the Outage Manager and site personnel to assure all work hours are complied.
Key Accountabilities :
▪ Provide staff administrative support to the site management team (GM Service, OM’s and FSE’s)
▪ End user on site – requirements from outage manger, create PR, approval for PR, technical
evaluation. Upon delivery and completion of the order, process all the necessary GR’s or SES’s.
▪ Coordinate and issue gate pass and PPE.
▪ Coordinator for personnel, time sheets, ensuring/addressing HR/IT queries. Hotel/Transport, meals.
▪ Subcontracts Coordinator-dealing with all subcontracts, time sheets, HSE/PPE compliance. Gate
Passes and PPE.
▪ Addressing emergency requirements via petty cash for local procurement, tools/consumables.
▪ Administration – ensuring all the protocol sheets are completed and recorded in the system to be
used in outage report, ensure all lifting plans approved by the person and present on site.
▪ Ensure all method statements and risk assessments, relevant to daily task are distributed.
▪ Any drawings or technical specifications recovered from archive distributed to the team.
▪ Documentation or new raised on site, communicated with IMS to be recorded and available for
the future.
▪ Communication with plant, submitting daily progress report to plants. Keeping archive for all
outage reports
▪ Addressing any concerns, acts as record keeper between outage manager and a plant if any
out-of-scope work are requested. Ensure all procedures are followed to ensure commercial
involved.
▪ General support to outage manger in admin support, to allow outage manager to be able to
spend more time on site
▪ Site office services, i.e. WIFI, printer, stationary, basics
▪ Each outage should have one/Dubai workshop
▪ Final check for ensuring in country state durations is adhered, request flights and transfers
Policies, Processes, Systems & Procedures
Minimum Qualifications:
▪ Bachelor’s degree in engineering
Minimum Experience:
▪ 2 years’ experience in a similar role
Skills:
▪ Strong communication skills.
▪ Ability to plan and organize effectively.
▪ Computer literacy skills.
▪ Ability to work under pressure
▪ Proficiency in Arabic and English.