JOB DETAILS:

Role: Project Coordinator - NMES

Reporting: Head of Regional Projects KSA Functional: Head of Regional Projects KSA

Job purpose:

Project Coordinator will be responsible for coordinating and managing all applicable and delegated.
Administrative activities and tasks on site, including but not limited to the office infrastructure, office equipment.
Assistance to site personnel, cleaning services coordination, interfacing with third party labor suppliers and site purchasing, and maintaining financial records and files.
Will collect, analyze, and process all time sheets, and obtain required daily documentation/confirmation of work performed.
Will collaborate with the Outage Manager and site personnel to assure all work hours are complied.

Key Accountabilities :

▪ Provide staff administrative support to the site management team (GM Service, OM’s and FSE’s)

▪ End user on site – requirements from outage manger, create PR, approval for PR, technical

evaluation. Upon delivery and completion of the order, process all the necessary GR’s or SES’s.

▪ Coordinate and issue gate pass and PPE.

▪ Coordinator for personnel, time sheets, ensuring/addressing HR/IT queries. Hotel/Transport, meals.

▪ Subcontracts Coordinator-dealing with all subcontracts, time sheets, HSE/PPE compliance. Gate

Passes and PPE.

▪ Addressing emergency requirements via petty cash for local procurement, tools/consumables.

▪ Administration – ensuring all the protocol sheets are completed and recorded in the system to be

used in outage report, ensure all lifting plans approved by the person and present on site.

▪ Ensure all method statements and risk assessments, relevant to daily task are distributed.

▪ Any drawings or technical specifications recovered from archive distributed to the team.

▪ Documentation or new raised on site, communicated with IMS to be recorded and available for

the future.

▪ Communication with plant, submitting daily progress report to plants. Keeping archive for all

outage reports

▪ Addressing any concerns, acts as record keeper between outage manager and a plant if any

out-of-scope work are requested. Ensure all procedures are followed to ensure commercial

involved.

▪ General support to outage manger in admin support, to allow outage manager to be able to

spend more time on site

▪ Site office services, i.e. WIFI, printer, stationary, basics

▪ Each outage should have one/Dubai workshop

▪ Final check for ensuring in country state durations is adhered, request flights and transfers

Policies, Processes, Systems & Procedures

Minimum Qualifications:

▪ Bachelor’s degree in engineering

Minimum Experience:

▪ 2 years’ experience in a similar role

Skills:

▪ Strong communication skills.

▪ Ability to plan and organize effectively.

▪ Computer literacy skills.

▪ Ability to work under pressure

▪ Proficiency in Arabic and English.

Acwa Operations

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