Fleet Manager
Classification: Exempt
Salary Range: $105,000 to $140,000
Reports to: SVP – Finance & Administration
Date: April 2026
Job Description
We are seeking a strategic and detail-oriented Fleet Manager to oversee our vehicle operations. You will be responsible for the entire life cycle of our assets, from procurement to maintenance and disposal. Your goals are to ensure that we have our fleet positioned to meet customer requirements, fleet reliability, minimize costs, ensure full regulatory compliance, and leverage technology to keep our fleet running at peak efficiency. Our fleet consists of approximately 300 high lift catering trucks and 60 support vehicles located at multiple plants across the USA.
Essential Functions
- Fleet planning: Review and help prepare unit scheduling charts to evaluate fleet requirements to guide procurement needs and ensure maximum vehicle utilization across the organization.
- Monitor utilization and recommend redeployment to other units if needed
- Fleet procurement: Lead the fleet procurement process, including setting vehicle specifications in cooperation with the Chief Operating Officer and General Managers, obtaining quotes from vendors, vehicle selection, coordinating the internal approval process, vendor negotiations and coordinating delivery.
- Life cycle cost management: Total life cycle cost analysis to optimize Flying Food Group’s fleet investment, including acquisition cost / capital investment, the oversight of fleet maintenance, optimal replace time, etc.
- Maintenance: Develop and oversee preventative maintenance programs and support units with emergency repairs to minimize downtime, reliability and to ensure safety.
- Technology: Enhance operational efficiency by adopting and implementing the latest available technology, e.g. safety technology, telematics, GPS tracking, etc.
- Safety: Support the safety team with the implementation of fleet safety programs, driver training protocols, etc.
- Compliance: Ensure compliance with DOT, OSHA, state, local/city and airport regulations governing truck operations and registrations.
- Administrative coordinate: Manage, coordinate and/or perform all administrative processes and workflow around the fleet, e.g. maintaining a fleet database, vehicle registrations, title management with financing providers, insurance (with support of risk management), etc.
- Support the Chief Operating Officer and obtain his approval for actions to be taken as this role’s main internal client.
- Establish fleet management KPI’s and Reporting
- Ad hoc reports, tasks and management support, as assigned from time to time by the SVP – Finance & Administration.
Skills and Qualifications
- BS Degree or an equivalent combination of education and experience required.
- NAFA or AEMP certification preferred.
- Minimum of 4 years’ fleet management and last mile logistics experience required.
- Strong understanding of fleet management principles, vehicle maintenance, DOT regulations, etc. required.
- Proficiency with data analytics, reporting and administrative processes required.
- Experience with developing and implementing new company wide processes.
- Working knowledge of Microsoft Office required.
- Ability to balance immediate operational needs with long-term operational and financial goals.
- Must have Organizational Skills, be Detail Orientated and be able to Multitask.
- Excellent Communication skills, both written and oral required.
Supervisory Responsibility
This position has no supervisory responsibility.
Work Environment
This job operates in a professional food manufacturing environment. This role routinely uses standard office equipment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and stand for long periods of time; and reach with hands and arms.
Position Type/Expected Hours of Work
This is a full-time exempt position in a 24/7/365 work environment.
Days and hours of work are Monday through Friday from 9:00 AM to 5:00 PM.
Travel
25%
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Benefits
Flying Food Group, LLC offers a comprehensive benefits package that includes medical, prescription drug coverage, dental, vision, life insurance, disability insurance, accident, critical illness, and hospital indemnity plans, flexible spending accounts, employee assistance program, commuter benefit, retirement program 401(k), tuition reimbursement, MetLife- Legal Program, and pet insurance.
