Project Coordinator (Contract)
Location: Charlotte, NC (Hybrid - Tuesday through Thursday onsite; Monday and Friday remote)
Schedule: Monday-Friday, 8:00 AM-5:00 PM EST
Duration: Contract role (approximately 4 months)
Start Date: ASAP
Interview Process: One round, virtual
Overview
We are seeking a detail-oriented Project Coordinator to support the transition of new and expanded integrated facilities management accounts. This role focuses heavily on supplier onboarding, procurement support, compliance coordination, and Excel-based data management. The ideal candidate brings strong administrative skills, excellent communication, and the ability to manage large volumes of data in a fast-paced, deadline-driven environment.
Key Responsibilities
Administrative & Data Support
- Support internal teams with supplier onboarding activities, including data entry and management within sourcing and procurement platforms
- Assist in preparing vendor information packets and required documentation
- Manage large datasets and generate reports and dashboards using advanced Excel functions (e.g., VLOOKUPs, pivot tables, duplicate checks)
- Complete bulk upload templates using compiled transition data
- Maintain accurate supplier files to ensure compliance with internal and client requirements
- Support due diligence activities related to supplier onboarding and system administration
Communication & Coordination
- Research and obtain missing vendor contact information using internal systems and external resources
- Manage phone and email communication with vendors and internal stakeholders, escalating issues as needed
- Conduct regular follow-up with assigned vendors throughout the onboarding and transition process
- Support vendors with registration processes and troubleshoot system-related issues
- Collaborate closely with cross-functional internal and external partners
- Independently identify and resolve issues to support a smooth transition process
Compliance Support
- Ensure adherence to sourcing, contracting, and compliance policies and procedures
- Track correspondence and approvals by maintaining detailed and accurate records
- Support the collection, tracking, and resolution of compliance documentation such as Certificates of Insurance and rate information
Qualifications & Skills
- Strong written, verbal, and interpersonal communication skills
- Excellent organizational and multitasking abilities with strong attention to detail
- Proven ability to prioritize work and manage multiple projects with varying timelines
- Advanced proficiency in Microsoft Excel (including VLOOKUPs and pivot tables)
- Strong analytical skills with experience creating reports and dashboards
- Ability to work effectively in time-sensitive environments and escalate issues appropriately
Preferred Experience
- Experience with supplier onboarding, procurement coordination, or compliance support
- Exposure to sourcing, procurement, or facilities-related systems and tools
- Comfort working in Excel-heavy, data-driven roles
- Customer service or vendor-facing experience
Additional Attributes
- Ability to learn processes and systems quickly with minimal formal training
- Adaptable and comfortable working in evolving, change-driven environments
- Process-improvement mindset with a focus on efficiency and accuracy
- Bilingual (French) is a plus
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you!
Beacon Hill. Employing the Future (TM)
