Position Summary
The Ministry Assistant provides administrative and coordination support for the Disaster Relief Department. Working
under the direction of the Administrative Assistant, this role helps disaster relief programs run smoothly by managing
records, coordinating schedules and communications, and supporting projects and operations during disaster responses.
This position supports administrative functions within the Disaster Relief Ministry. It calls for strong organizational
skills, attention to detail, and the ability to manage multiple priorities in a fast-paced ministry environment.
Essential Duties and Responsibilities
Administrative Support (shared with the Ministry Assistant)
- Manage calendars, meetings, and travel arrangements.
- Prepare correspondence, agendas, and minutes.
- Maintain confidential records and organized filing systems.
Project Coordination; Recordkeeping
- Facilitate Office organization, supplies, and inventory.
- Serve as the initial point of contact for the public and TXM staff to facilitate needs and direct requests to the
appropriate people.
- Support administrative logistics during disaster responses.
- Primary person responsible for volunteer registration and deployment records as it relates to DR training and
leadership.
- Maintain departmental databases and records and support digital document management.
- Prepare reports for leadership and grant reporting.
Technology & Vendor Support
- Assist with coordinating technology needs and equipment for staff and volunteers.
- Maintain inventory of devices and software licenses.
Qualifications
Education
- High School Diploma or more advanced degree.
Experience
- Entry-level administrative experience.
- Experience coordinating projects and juggling multiple priorities.
- Nonprofit, ministry, or disaster relief experience is a plus.
Skills & Abilities
- Proficiency with Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint).
- Strong organizational and time management skills.
- Clear written and verbal communication.
- Ability to maintain confidentiality and meet multiple deadlines.
- Strong interpersonal and customer service skills.
- Commitment to serving through the ministry’s mission.
Core Competencies
- Christ-centered servant leadership
- Integrity and stewardship
- Organization and attention to detail
- Collaboration and adaptability
- Clear, professional communication
- Ministry focus
Physical Requirements
- Ability to sit at a computer for extended periods.
- Ability to lift up to 25 pounds occasionally.
- Ability to travel occasionally for meetings or deployments.
- Ability to work flexible hours, including some evenings and weekends, during disaster responses.
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- Dental insurance
- Retirement plan
Work Location: In person
