Administrative / Logistics Specialist
Level 15 · Administrative/Logistics Specialist CLIN family · Deployed or PMO-based
Program U.S. Department of Justice
Location Assignment-dependent — in-country supporting field programs, or based at the Program Management Office in the metropolitan Washington, DC area.
Type Full-time. In-country assignments may be short-duration TDY or long-term postings.
Travel Substantial. Advance site visits and short-notice mobilization are routine. This is the role that determines whether a training course actually happens. Advisors cannot teach without equipment that cleared customs, a classroom that was booked, interpreters who were contracted, and an invoice package that reconciles. You will run procurement, logistics, and financial administration for programs operating across dozens of countries, much of it under export-control and restricted-item rules.
WHAT YOU WILL DO
- Procurement. Source, purchase, ship, and deliver materials, equipment, and supplies for courses and conferences — audiovisual and translation equipment, IT equipment, crime scene kits, forensic laboratory equipment and chemicals, vehicles, furniture, and reference materials — against project schedules.
- Restricted items. Manage the licensing and movement of controlled goods including body armor, armored vehicles, and x-ray scanning technology, in compliance with ITAR, the Commerce Control List, hazardous materials rules, and DEA regulations.
- Delivery assurance. Ensure all supplies and equipment arrive at the designated site no later than one day before contractor personnel arrive to deliver the course.
- Procurement planning. Produce and maintain procurement timelines covering solicitation, purchase requisition, order execution, manufacturing lead time, shipment, and delivery.
- Site and event logistics. Conduct advance site visits, assess and supplement training facilities, contract with hotels and venues, identify in-country sources for interpreters, printing, vehicle rental, and housing, and set up classrooms and interpretation equipment.
- Travel administration. Arrange airfare, lodging, per diem, ground transportation, and medical insurance; facilitate passports, embassy visas, and residency permits; deliver pre-deployment and post-arrival briefings.
- Financial administration. Assemble billing data and back-up documentation, generate invoices categorized by the underlying Technical Guidance Letter, track which deliverables have been invoiced and which have not, and respond to Government billing inquiries and rejection letters.
WHAT YOU NEED
- Ten or more years of experience with a demonstrated background in procurement, administration, and financial management, in either the government or the private sector
- Demonstrated ability to manage competing priorities across multiple concurrent projects and time zones.
- Comfort operating in austere and geopolitically sensitive environments, and with mobilizing on short notice.
WHAT WILL SET YOU APART
- Hands-on experience with export controls — ITAR, EAR and the Commerce Control List, or hazardous materials shipping certification.
- International freight forwarding, customs clearance, and in-country distribution experience, particularly where infrastructure is unreliable.
- Federal contract invoicing experience, including cost substantiation and responding to a Government billing rejection.
- Experience with procurement, ERP, or asset-tracking systems, and with building the shipment tracking reports a customer can see in real time.
- Prior work supporting U.S. Government programs overseas — DOJ, State INL, USAID, or DoD.
- Working proficiency in a second language.
SCREENING AND DEPLOYMENT CONDITIONS
- U.S. passport, and the ability to obtain host-nation visas and residency permits.
- Favorable adjudication of a U.S. Department of Justice background investigation. DOJ designates a risk level for each contractor position after award, so the specific investigation tier is confirmed at assignment.
- Department of State Office of Medical Services clearance for any assignment exceeding 30 consecutive days at post. Allow four to six weeks for processing.
