Logistics & Inventory Operations Coordinator

ISTIM Metals • Full-time • Canton, MI, US • 5m ago

Position Summary:

The Logistics & Inventory Operations Coordinator will be responsible for coordinating and administering inbound and outbound logistics for underground cable and aerial reel operations. The Coordinator will serve as a key liaison between warehouses, carriers, operations teams, offshore processing partners, and accounting to ensure accurate scheduling, warehouse coordination, documentation processing, inventory reconciliation, reporting, and carrier invoice verification. This position will be based in our Canton, Michigan office and will report directly to the Operations Manager.

Essential Duties and Responsibilities:

Coordinate inbound and outbound shipments equipment, and underground cable
Manage daily ETA tracking and communicate updates with warehouses and carriers
Allocate and track load numbers, and Bills of Lading (BOLs)
Review and process inbound documents Collection Tickets (CTs), BOLs, PODs, packing lists, weight tickets, and receivers
Track equipment and cable inventory across multiple warehouse locations
Coordinate reel unspooling/chopping status and empty reel availability
Verify carrier invoices against BOLs, approved rates, and shipment schedules
Resolve invoice discrepancies and communicate verified invoices to Accounting
Review and validate daily operations and client reporting
Investigate documentation, inventory, and reporting discrepancies and coordinate resolution
Assist with other company programs
Perform other duties as assigned or required to meet the evolving needs of the team and business

Qualifications:

High school diploma or equivalent. Associate’s or Bachelor’s degree is preferred
3–5 years of relevant experience in logistics coordination, shipping & receiving, or supply chain operations
Strong knowledge of BOLs, PODs, scheduling, inventory tracking, and warehouse workflows
Proficient with Microsoft Office Suite (particularly in Excel) and document management systems
Experience in telecom and email communication, recycling, inventory tracking, and multi-warehouse logistics environments is preferred
Experience with inventory systems or ERP platforms is preferred
Prior invoice auditing or transportation billing experience is preferred
Exceptional attention to detail and data accuracy
Possesses professional written & verbal communications, organizational and interpersonal skills
Commitment to continuous improvement
Excellent time management/prioritization skills with strong multitasking abilities to manage multiple deadlines in fast-paced environment
Problem-solving mindset with strong ownership and personal accountability
Strong ability to generate respect and trust from staff and external stakeholders along with the ability to work collaboratively with staff/colleagues to create a results-driven, team-oriented environment
Strong desire to learn, develop, and expand professional skills for future leadership opportunities within Operations Administration function
Working hours: This is a full-time position with typical hours from Monday through Friday, 8am-5pm. Due to the nature of our business, daily hours may vary. As such, qualified candidates must have flexibility and availability to work during the evenings and weekends, as needed.