Position Summary
EES is always looking for strong players to join our team! If this role seems to be a fit for you, please apply.
The Logistics Coordinator supports the logistics managers and is responsible for providing quality service in managing and coordinating the execution of all assigned programs. This includes, but is not limited to, planning purchases, negotiating contracts and coordinating all aspects of an event/program.
Roles And Responsibilities
- Work closely with and support the Logistics Managers on all programs and tasks
- Review and understand Service Agreements and Addendums
- Organize client file to begin operations on program
- Upon receipt of file confirm venues and resources to be used to provide the service to the client, keeping accurate records and documentation of all conversations
- Release venues and resources not being used, keeping accurate records and documentation of all conversations
- Produce a detailed and professional Schedule of Services to be distributed in a timely manner prior to beginning of program to all staff, venues, vendors, etc.
- Coordinate all program staffing needs and ensures that all hired on-call staff members are adequately prepared and briefed on the program
- Negotiate, coordinate and contract with all vendors for each of the program elements and maintain contact with the vendor on the status and details of the event.
- Coordinate budgets, establish, maintain and continually update records of client activities within the database with client requests, changes, additions and deletions.
- Throughout the pre-production stage, maintain high level personal contact with clients for the purpose of quality control, grow the program opportunities and complete client satisfaction.
- Interface with the client on-site throughout the program as needed
- Serve as on-site contact for hoteliers, vendors and on-call staff as needed
- Ensure that the profitability of each client program meets company and contract goals
- Participate in site inspections as required by sales, operations and clients.
- Creation of proposals and contracts may be required
- Other duties as assigned
Requirements
- Strong organizational and time management skills
- Track record of event management and/or hospitality industry experience
- Strong computer skills with hands-on knowledge of Google (Sheets, Google Doc, Gmail) Microsoft Office (Word, Excel, PowerPoint and Outlook)
- Enjoys working with internal/external clients/customers and people in general in a professional and courteous manner
- Demonstrates communication and organization skills
- Service oriented keeping being flexible in the forefront of all activities
- Leadership skills, with steadfast resolve and personal integrity
- Strong written, analytical and interpersonal skills
- Ability to use critical thinking in problem solving
- Must reside in Greater Miami Area and be familiar with the market
