Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Summary
- Position Summary: Assumes responsibility for developing and implementing effective supply management processes for the Courier and Mailroom Services. Supervises departmental personnel to assure acceptable practices in accomplishing cost efficient activities and customer satisfaction.
- Qualified individuals must have the ability with or without reasonable accommodation to perform the following duties:
- Supervises the day-to-day activities for the Courier and Mailroom Services.
- Creates, revises and implements policies, procedures and guidelines for efficient operations, efficient use of resources and maintaining a safe environment for these departments.
- Supervises, trains, and evaluates employees in all aspects of department operations including appropriate charging practices, materials management, logistics and inventory control.
- Incorporates organization and department goals with the daily activities of the staff and monitors progress toward these goals.
- Conducts and supervise evaluations for staff on an as needed and annual basis.
- Administers recognition and discipline as required based on staff performance.
- Assists Logistics Management with activities involving Patient Care Equipment Services PCES and Storerooms.
- Ensures quality standards and productivity goals are achieved.
- Ensures departments and storage areas are maintained in a clean, orderly, safe and secure condition.
- Responsible and accounts for all labor hours and timecards.
- Responsible for daily scheduling of personnel.
- The following duties are considered secondary to the primary duties listed above:
- Arranges for maintenance and repair of equipment.
- Makes recommendations for hiring, promotions and pay adjustments.
- Prepare and maintain necessary reports and records.
- Other duties as assigned by Logistics Management.
Responsibilities
- Minimum Required Qualifications:
- High School diploma or equivalent required.
- Associate degree preferred
- Minimum of three 3 years supervisory experience.
- Demonstrated knowledge of basic principles of patient care equipment and logistics.
- Demonstrated knowledge of basic principle of materials management.
- Prior supervisory experience in logistics and or materials management.
- Demonstrated knowledge of performance evaluation and disciplinary action standards.
- Demonstrated knowledge of warehouse and inventory control.
- ATTENTION CONCENTRATION - The following level of ability is essential for the jobholder to focus on certain aspects of current experience and reject others:
- The position requires the ability to attend to more than one aspect of a situation simultaneously. It is highly likely that multiple task demands are going to be required of the individual at the same time.
- NEW LEARNING AND MEMORY - The following level of ability is essential for the jobholder to learn and retain material:
- The position requires that an individual be able to learn new tasks quickly and effectively. change frequently. The ability to understand and carry out detailed, involved instructions in mandatory.
- PROBLEM SOLVING, REASONING AND CREATIVE THINKING - The following level of ability that is essential for the jobholder to think in order to solve a problem by combining two or more elements from past experience or imaginative thought:
- The position deals with issues or problems that often require thoughtful reasoning before arriving at approaches or solutions. Some independent thought, planning or origination of options and solutions is necessary. The individual must have the ability to apply principles of reasoning and problem solving to resolve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- TEMPERAMENTS: The following are essential requirements of the position in relation to job-worker situations. These items describe how a worker must adapt, adjust, conform or act:
- Leadership, control and planning: Ability to accept responsibility for leadership, direction, control, planning, negotiating, organizing, directing, supervising, formulating practices, or making final decisions.
- Creativity, feelings or ideas: Ability to adapt to situations involving the interpretation of feelings, ideas, or facts in terms of personal viewpoint; to use creativity, self-expression, or imagination.
- Influencing others: Ability to influence people in their opinions, attitudes or judgments about ideas or things; to motivate, convince or negotiate.
- Repetitive work: Ability to continuously perform the same type of work for extended periods of time, according to set procedures, sequence or pace.
- Working within tolerances, set limits or standards: Ability to adapt to situations requiring the precise attainment of set limits, tolerances, or standards; to be precise, thorough, exacting, or meticulous in regard to material worked; or in activities such as numerical determinations, record preparation, or inspecting.
- Performing under stressful conditions: Ability to perform under stress when confronted with emergency, critical, unusual, or dangerous situations, or in situations in which working speed and sustained attention are critical aspects of the job. Is subject to danger or risk, or to tension as a regular, consistent part of the job.
- Variety and change: Ability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure involving significant differences in technologies, techniques, procedures, environmental factors, physical demands, or work situations.
- Communication: Ability to exchange information with others clearly and concisely; to present ideas, facts and technical information.
- Planning and control: Ability to identify task requirements and monitor progress toward accomplishment.
- Interpersonal relations: Ability to maintain relationships that facilitate task accomplishment; to cooperate and resolve conflicts; to recognize needs and be sensitive of others.
- EQUIPMENT USAGE REQUIREMENTS
- Equipment Tools: CRT, Handheld Scanners, Printers, Pagers, Cell Phones, Labelmakers, pneumatic delivery trucks, manual delivery carts, pallet jacks, Office supplies.
- Software: Hospital Information Systems, Microsoft Office, EPSI, Lawson and MSCM.
- PHYSICAL REQUIREMENTS
- Rarely 0-10%; Occasionally 11-35%; Frequently 36-70%; Continuously 71-100%
- Body Position Movement:
- Sit: Frequently
- Stand: Frequently
- Walk: Frequently
- Bend: Occasionally
- Push: Frequently
- Pull: Continuously
- Kneel Squat: Occasionally
- Reach: Continuously
- Twist: Occasionally
- Balance: Occasionally
- Climb: Occasionally
- Lifting: Degree of physical exertion is:
- Moderate, exerting up to 20 pounds of force occasionally, and or up to 10 pounds of force frequently, and or a negligible amount of force constantly to move objects.
- Sensory Abilities specifically required:
- Vision
- Hearing
- PHYSICAL ENVIRONMENT
- WORKING CONDITIONS: Position involves exposure to the following harmful elements:
- Extreme Noise Levels
- Extreme Temperatures
- Moving Rotating Machinery
- Disclaimer: This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. It is intended to be a reflection of those principal job elements essential for recruitment and selection, for making fair job evaluations, and for establishing performance standards. The percentages of time spent performing job duties are estimates, and should not be considered absolute. The incumbent shall perform all other functions and or be cross-trained as shall be determined at the sole discretion of management, who has the right to amend, modify, or terminate this job in part or in whole. Incumbent must be able to perform all job functions safely.
Credentials
Education or Equivalent Experience:
- Associate of Arts or Science
- H.S. Diploma/GED (Required)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
