Our client, an American financial and media company, is seeking a Events Project Manager to join its Global Events team. This role is responsible for the day-to-day management and execution of large-scale in-person, virtual, and hybrid commercial events. The ideal candidate is an experienced event producer and project manager who thrives in fast-paced environments, brings strong operational rigor, and excels at leading cross-functional teams to deliver seamless event experiences.
- This is a freelance role based in New York City (onsite 4 days a week). Pay Rate range $50-60/hour.
Responsibilities:
- Provide day-to-day management of assigned commercial and media-focused events, overseeing all aspects of event production from kickoff through delivery.
- Lead venue and vendor research and selection in close partnership with procurement, legal, and compliance teams.
- Partner closely with Executive Producers and cross-functional leads to align stakeholders on scope, timelines, and deliverables throughout the event lifecycle.
- Manage global project teams, ensuring clear communication, accountability, and alignment across regions and functions.
- Own and manage production budgets and project timelines, proactively identifying efficiencies, feasibility considerations, and potential risks.
- Collaborate with event leadership on staffing plans, roles, and on-site team structure.
- Oversee the development of show documents, run-of-show schedules, communication strategies, floor plans, creative concepts, logistics, security, transportation, catering, and guest experience.
- Serve as a calm, decisive leader on complex productions, anticipating challenges and solving problems before they escalate.
- Maintain strong relationships with internal stakeholders and external vendors, managing expectations and providing clear, timely updates.
Required Qualifications:
- 10+ years of experience in event production, experiential marketing, or live event project management.
- Proven track record managing complex, large-scale events with multiple stakeholders and moving parts.
- Strong project management skills with experience owning timelines, budgets, and execution from end to end.
- Excellent interpersonal and communication skills, both written and verbal.
- Highly organized, self-motivated, and comfortable working independently in a fast-paced environment.
- Proficiency with project management and collaboration tools, including Microsoft 365, Google Workspace, and Slack.
- Ability to quickly learn and navigate new platforms and systems with minimal guidance.
- Willingness to travel internationally as needed to execute events.
Preferred Qualifications:
- Experience working in the media industry or at an event production agency.
- Background or strong interest in festivals, music, arts, hospitality, operations, or travel.
- Experience working with CRM platforms such as Salesforce.
If you meet the required qualifications and are interested in this role, please apply today.
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