Fleet Administrator

FreshEdge • Full-time • Indianapolis, IN, US • 3w ago

FreshEdge is built on a united infrastructure of fresh food distributors collectively working to provide an unmatched assortment and service level across contiguous geographies via multiple locations and refrigerated facilities. We look forward to adding to our team and continuing our growth.

Essential Functions:

Coordinate and process titling and registration of new and used vehicles across multiple jurisdictions
Ensure all vehicle documentation is accurate and compliant with state and federal regulations
Maintain centralized records of vehicle titles, registrations, renewals, and ownership transfers
Serve as liaison with DMVs, third-party processors, and legal teams during authority consolidation
Support and manage systems for tracking intrastate and interstate jurisdiction mileage using Samsara and/or other FreshEdge telematics systems
Aid applicable OpCo’s in validating quarterly jurisdiction mileages for IFTA reporting
Coordinate, prepare and submit quarterly IFTA filings, ensuring accuracy and timeliness
Track fuel purchases & mileages by jurisdiction to support tax reporting
Maintain documentation and coordinate responses to audits or inquiries from regulatory agencies
Assist in aligning IFTA processes across consolidated entities
Maintain fleet master database that encompasses all vehicle specifications and details, motor carrier authorities, and compliance statuses
Support DOT compliance program, insurance documentation updates, vehicle inspections
Assist in harmonizing fleet policies and procedures across FreshEdge
Identify and coordinate resolving compliance gaps that arise during the consolidation process

Competencies, Education, and Experience:

Strong organizational skills
Strong relationship management and interpersonal skills; Hands-on
Strong analytical skills; problem solver
Excellent verbal and written communication skills
Organized and attention-to-detail approach
Strong process management skills
Results-driven with a strong focus on achieving organizational goals
Associate or bachelor's degree preferred
2+ years of experience in fleet administration, vehicle registration, or transportation compliance
Strong understanding of IFTA regulations, DOT requirement, and multi-state vehicle operations
Proficient PC skills in CRM and Enterprise Resource Planning (ERP) systems- Produce Pro, Microsoft Office (particularly Excel), and common E Mail systems

Job Location:

On-site

Compensation:

$30.00/hour

Physical Demands:

Stand or sit for long periods of time

Benefits:

Health & Welfare Benefits (Medical, Dental, Vision, Disability, and Voluntary Life)
Paid Time Off
Holidays
401(k) with Company Match
Weekly Paid
Career Advancement Opportunities

All qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.