Construction Project Coordinator/Estimating & Project Management Administrator

Robertson Development and Construction • Full-time • Ithaca, New York State, United States • $40,000 - $55,000 / year • 2w ago

Job Title

Construction Project Coordinator / Estimating & Project Management Administrator

Job Summary

The Construction Project Coordinator provides administrative and operational support to the Estimating and Project Management teams. This role is critical to maintaining project documentation, coordinating communication with subcontractors and bidders, and ensuring accurate, timely processing of project-related information throughout the preconstruction and construction phases.

The ideal candidate is highly organized, detail-oriented, comfortable working in a fast-paced construction environment, and able to manage multiple priorities simultaneously.

Key Responsibilities

Estimating Support

Assist the estimating team with bid preparation and document management
Distribute bid invitations and communicate with subcontractors and vendors
Track bidder participation and follow up as needed
Organize and maintain bid documents, scopes, and pricing information
Assist with bid tabulations and proposal assembly

Project Management Support

Prepare, process, and track Change Orders, including pricing documentation and approvals
Log, distribute, and track RFIs (Requests for Information)
Log, review for completeness, distribute, and track Submittals and shop drawings
Maintain accurate project logs, records, and correspondence
Assist Project Managers with contract documentation and project setup

Communication & Coordination

Serve as a point of contact for subcontractors, suppliers, and internal team members
Coordinate document flow between field staff, project managers, architects, engineers, and owners
Ensure timely follow-up on outstanding RFIs, submittals, and change requests
Maintain professional, clear, and organized written communication

Document Control & Administration

Maintain electronic and physical project files in accordance with company standards
Ensure version control and proper distribution of construction documents
Assist with meeting minutes, schedules, and reporting as needed
Support compliance with contract requirements and internal procedures

Qualifications

Required

2+ years of administrative experience in construction, engineering, or a related field
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to manage multiple projects and deadlines simultaneously

Preferred

Experience with construction management software (e.g., Autodesk, Construct Connect, Procore, PlanGrid, Bluebeam, Buildertrend, Sage, or similar)
Familiarity with construction documents, drawings, and specifications
Understanding of change order and RFI processes
Prior experience supporting estimating or project management teams

Skills & Attributes