The Assistant Project Manager (APM) supports the Corporate Real Estate Program Management Office (PMO) by driving the governance, reporting, and operational rhythm of the program, ensuring program delivery teams follow PMO standards and processes. This role focuses on administrative support, documentation, financial tracking, and coordination, enabling program managers to concentrate on technical execution. The APM plays a key role in maintaining consistency across multiple projects rather than managing projects independently.
You will be working with a tech client (the “client”) and will have oversight from other Seven team members. Key responsibilities include, but are not limited to, the following:
Program Governance & Meeting Management
- Meeting Administration: Schedule and coordinate vendor and stakeholder meetings, prepare agendas, and manage meeting minutes.
- Action Tracking: Track action items and distribute status reports to stakeholders.
- Risk Reporting: Assist in maintaining the Program Risk Register, ensuring updates are solicited from team members regularly.
Data, Reporting & Dashboards
- Dashboard Creation & Management: Create, maintain, and update program dashboards (e.g., in Smartsheet, Excel, or Power BI) to visualize schedule status, budget health, and project volume.
- Reporting Cycles: Collate data from various Project Managers to produce the Weekly and Monthly Program Status Reports for client leadership.
- Data Integrity: Regularly audit project files and systems to ensure data accuracy; identify gaps in reporting and work with the team to correct them.
Contract Administration & Financial Support
- Light Contract Administration: Draft, review, and process administrative changes to contracts (e.g., Change Orders, Amendments, Task Orders) ensuring they adhere to client compliance requirements before signature.
- Vendor Compliance: Track vendor insurance certificates, master service agreements (MSAs), and lien waivers to ensure all contracted vendors remain compliant.
- Budget Tracking & Invoice Processing: Track budgets and costs; assist with financial reconciliations and invoice processing.
Tools, Systems & Process Standardization
- Tool Administrator: Serve as the "Super User" for PMO tools (e.g., Smartsheet). Grant user access, troubleshoot issues, and roll out updates or new features.
- Process Improvement: Assist in implementing PMO methodologies, templates, and tools.
- Onboarding Support: Support the training of new team members on the specific tools and playbooks used by the client and Seven.
Required Skills & Qualifications
Experience: 1–3 years in project coordination, PMO support, or commercial real estate/construction projects.
Education: Bachelor’s degree or equivalent
Technical Skills:
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) or G Suite equivalent
- Familiarity with project/program management tools (e.g., Smartsheet, MS Project).
Soft Skills: Strong organizational skills, attention to detail, proactive problem-solving, and excellent communication abilities for working with diverse teams.
Financial Skills: A high level of numeracy and ability to process invoices, perform financial calculations (e.g., percentages, markups, reconciliations) and create basic mathematical formulas (e.g., Excel)
Preferred Skills (Growth-Oriented)
Degree in Business, Architecture/Engineering, Interior Design, Real Estate, or Construction Management.
Basic ability to read and interpret construction drawings.
Exposure to building systems (mechanical, electrical, plumbing, fire/life safety).
Familiarity with CMMS systems (e.g., Corrigo) and technology-driven reporting.
Why Join US?
This role offers exposure to corporate real estate program management and PMO best practices. You’ll gain hands-on experience supporting large-scale projects, develop foundational skills in governance and process improvement, and work closely with experienced professionals in a dynamic environment.
Compensation Package
Seven offers a competitive benefits package including health, dental, and vision insurance, a 401K match, paid time off, and volunteer time off. Salary will be commensurate with experience and location.
Location
This position will be based in Seven’s US headquarters office in Chicago.
More About Seven
Seven is a privately owned company, founded in the UK by two friends frustrated by the lack of leadership, quality, and integrity on projects and who sought to raise the bar on client expectations. In 2023, Molly Laurain launched Seven Americas and opened our US headquarters in Chicago.
We solely provide workplace and real estate project and program management services to corporate occupier clients. We are subject matter experts in this field and one of the largest independent specialist practices in London. We also have locations in Dubai and Amsterdam and have a broad international reach and experience, supporting our corporate client portfolios, projects, and programs globally.
Being independent enables us to offer the best impartial advice without internal or external constraints or ‘cross-selling’ additional services, so we only have your best interests at heart. Our personable approach and commitment to achieve value for clients and exceed expectations often results in long-term relationships. We enjoy working with like-minded people who think differently and allow us to showcase our unique approach.
Seven is a huge melting pot of knowledge and experience. We are a diverse, balanced, and inclusive ‘people first’ business that thinks broadly and starts with the end in mind. Our solution focused culture is flexible and committed to creating environments that exceed clients' expectations. And we have fun doing it!
Technology is integral to how we achieve project and program success – we implement the latest thinking and technologies to benefit our clients. This approach reinforces our passion for innovation and a coordinated and collaborative approach.
- Learn more about the company by visiting www.sevenprojects.com.
