Shipping Administrator - 12 Month Contract

Rotork • Full-time • Rochester, NY, US • $21 - $25 / hour • 3w ago

Job Description

Purpose of the Role:

To manage virtual shipping processes for the Rotork US Selling Entity, ensuring accurate and timely support for customer invoicing handled by the (AR) Accounts Receivable team. This role bridges logistics and finance by maintaining shipping data integrity and facilitating smooth invoicing workflows.

Key Responsibilities:

Coordinate virtual shipment entries in ERP systems for finished goods and configured products.
Ensure all shipping details (carrier, tracking, delivery dates) are accurately recorded for invoicing purposes.
Prepare and distribute shipping documentation required by the AR team for customer invoicing.
Validate shipping data against purchase orders and resolve discrepancies promptly.
Maintain accurate records of virtual consignments and ensure compliance with company and regulatory standards.
Monitor and update system parameters to reflect shipping status for financial reporting.
Liaise with Customer Service, Inside Sales, and Finance teams to ensure alignment on order fulfillment and invoicing timelines.
Act as a point of contact for queries related to virtual shipping and invoicing.
Identify process gaps and recommend improvements to enhance efficiency and reduce errors in shipping-to-invoice workflows.

Qualifications

Strong understanding of shipping and invoicing processes in a manufacturing or distribution environment.
Proficiency in ERP systems (e.g., Dynamics 365 or similar).
Excellent attention to detail and organizational skills.
Ability to work collaboratively across departments and communicate effectively.
Familiarity with LEAN principles for process improvement is a plus.

#HP

Additional Information

Rotork is the market-leading global flow control and instrumentation company, helping our customers manage the flow or liquids, gases and powders across many industries worldwide.

Our purpose is Keeping the World Flowing for Future Generations.

For over sixty years, the world has relied on us to create the things that keep everything moving. From oil and gas to water and shipping, pharmaceuticals and food- these are the flows on which our modern world depends.

Today we're respected and admired for our people, performance and products. Our success flows from our commitment to engineering excellence, and that's what we will always pursue, safely and sustainably.

Rotork is going through an exciting period of change and growth, building on our existing market success. It's a great time to join us and make an impact in shaping the future of our business