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The Associate Project Manager will assist Project Managers/Senior Project Managers with documentation and scheduling tasks associated with complex, high-priority projects. This position is responsible for leading basic projects and tasks such as scheduling project team meetings; coordinating and maintaining project schedules, resources, and information; serving as a liaison with other teams and project stakeholders to define project scope, objectives, and deliverables; providing reports to communicate project status; ensuring project stakeholders needs are met as the project matures. This role may also be assigned process mapping to document the current state of processes, the desired state, and the gaps between the current and future state. Due to the nature of the work in strategic initiatives, this position requires strength in the areas business acumen, leadership, change management, and influence. It is expected that the highest levels of confidentiality are maintained.
The individual must be highly energetic, solution driven and flexible in his/her interpersonal style. Outstanding communication skills in both written and verbal expression are required. The individual should be a self-starter, persistent, adept in using metrics to drive performance and driven to succeed.
ESSENTIAL FUNCTIONS
- Independently lead basic projects
- Support Senior Project Managers and Project Managers in the execution of complex, high-priority projects
- Coordinate project management activities, resources, equipment and information
- Develop and update manageable project timelines
- Collaborate with project stakeholders to document the expectations of the stakeholders, negotiating where necessary
- Assign tasks to project team members and track progress of actions
- Manage project schedules and monitor project progress
- Ensure project stakeholders’ requirements are being met by project deliverables
- Help prepare project budgets
- Document and analyze risks and opportunities, communicating these to project manager timely (when applicable)
- Prepare project reports and communicate project status to all stakeholders
- Prepare and present project reports
- Work with the Project Manager to define risk mitigating activities on complex projects
- Create and maintain comprehensive project documentation, plans, and reports
- Ensure standards and requirements are met through conducting quality assurance
- Record detailed customer requirements, constraints, and assumptions with stakeholders in order to establish the project deliverables, using requirement-gathering techniques (e.g., planning sessions, brainstorming, focus groups) and the project charter
- Act as a strong leader/facilitator in the development and implementation of work processes with current business units for identifying, sharing, and making recommendations to create and institutionalize operational best practices across the organization. Uphold follow-up and tracking procedures to ensure best practices are implemented
- Map current and future state of processes, define gaps between the current and future state
- Handle other duties, meetings and projects assigned by management
Job Requirements:
QUALIFICATIONS / EXPERIENCE:
- Bachelor’s Degree in Business Administration, Organizational Management, or other relevant field of study or equivalent professional experience
- 1-3 years of Project Management or Change Management experience
- Health experience preferred but not required
- Strategic thinking, breakthrough thinking and creative problem solving skills, showing an ability to overcome obstacles
- Strong organizational and analytical skills
- Patience and ability to excel under pressure, handling multiple requests often with tight deadlines
- Resourcefulness, ingenuity, strong decision making and problem solving skills
- Leadership, teamwork and the ability to develop others
- Excellent computer skills (MS Project/SmartSheets, Excel, Word, PowerPoint, and Visio/BlueWorks)
- Superior communication skills – verbal, written, presentation and negotiation
