Position Summary
Skyline seeks a detail-oriented, organized Logistics Specialist to coordinate inbound and outbound freight, maintain accurate shipping records, communicate with carriers, and physically support freight handling. The role also identifies shipment consolidation and transportation cost-saving opportunities. It combines administrative work with hands-on warehouse responsibilities in a deadline-driven trade show environment. Entry-level logistics experience is acceptable.
Key Responsibilities Shipping & Transportation Coordination
- Coordinate inbound and outbound LTL, FTL, and parcel shipments; schedule carrier pickups and deliveries around order and trade show deadlines.
- Use Shipwell to coordinate and track shipments; prepare and verify Bills of Lading (BOLs), shipping labels, manifests, and supporting documents.
- Process FedEx shipments, including labels, tracking, and pickup coordination; monitor shipments and resolve delays, missed pickups, and discrepancies.
- Communicate with carriers, brokers, and internal teams; assist with freight quotes, carrier selection, routing, and exception escalation.
Freight Consolidation & Cost Optimization
- Identify opportunities to consolidate freight across client orders, shows, and transportation routes based on schedules, destinations, and shipping requirements.
- Coordinate approved consolidation plans and freight cost comparisons; report opportunities, estimated savings, and concerns to Service Center Management.
Systems, Accuracy & Documentation
- Use Shipwell, SAP, Exhibit Force, Workfront, and other systems to review orders, document freight movement, and maintain shipment records.
- Verify destinations, quantities, dimensions, weights, piece counts, and handling needs; reconcile discrepancies between physical freight, paperwork, and systems.
- Maintain tracking details, carrier communications, transportation updates, and reports; promptly communicate necessary corrections.
Warehouse Shipping & Receiving Support
- Physically load and secure outbound freight; verify pieces against shipping documentation and coordinate packaging, labeling, and staging.
- Operate forklifts, pallet jacks, and other equipment only when trained and authorized; follow all safe material-handling procedures.
- Assist with unloading and receiving when needed; report damage, shortages, and packaging issues; maintain safe, orderly shipping and staging areas.
- Provide general warehouse assistance during slower shipping periods, including asset handling, inventory organization, staging, and material movement.
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Inbound Assets, Team Coordination & Improvement
- Assist with tracking client assets, new equipment, rental returns, stock transfers, and internal inventory movements; research missing or misdocumented freight.
- Serve as a point of contact for daily shipping questions; coordinate priorities with Client Experience, Operations, department leads, carriers, and vendors.
- Escalate shipment issues, potential extra charges, and operational concerns promptly; follow company procedures and support process improvements.
Qualifications Education & Experience
- High school diploma or equivalent required; additional logistics, transportation, or supply chain training
preferred.
- Previous experience in shipping, logistics, freight coordination, transportation, or related operations required; entry-level experience acceptable.
- Experience with LTL/FTL/parcel shipping, Shipwell or another TMS, SAP/Exhibit Force/Workfront, or trade show logistics is preferred, not required.
- Forklift, pallet jack, or other warehouse equipment experience preferred.
Skills & Competencies
- Basic understanding of freight processes and shipping documents; ability to recognize discrepancies and help resolve them.
- Strong organization, attention to detail, recordkeeping, problem-solving, and management of competing deadlines.
- Professional written and verbal communication; effective collaboration across warehouse, office, and carrier teams.
- Working knowledge of Microsoft Excel and Outlook; ability and willingness to learn multiple business systems.
- Ability to work independently, adapt to changing schedules, and perform both administrative and physical tasks.
Physical Requirements & Work Environment
- Work in both office and active warehouse settings; stand, walk, bend, reach, and handle materials throughout the workday.
- Lift, move, and handle materials within company safety guidelines using equipment or team assistance as appropriate; load outbound and assist with inbound shipments.
- Operate material-handling equipment only after required training and authorization; assist with broader warehouse operations as business needs require.
