Project Manager

Aditi Consulting • Contract • San Francisco, CA, US • $47 - $48 / hour • 2w ago

Payrate: $47.00- $48.00/hr.

Summary:
We are seeking a highly organized and detail-oriented professional to join our Product to Market Transformation team as Learning & Development/Change Management Operations Coordinator Product to Market Transformation.
This role supports the seamless operational execution of Product to Market (P2M) learning experiences across in-person, hybrid, and virtual environments. You will coordinate room reservations, calendar logistics, enrollment tracking, certification operations, materials preparation, catering, supplies, reporting, invoicing, and shared inbox management.
In this role, you will ensure that every learning experience from certification programs to speaker series and innovation lab sessions is delivered with precision, responsiveness, and a high-quality participant experience.

Responsibilities:

Coordinate room reservations and calendar logistics for in-person, hybrid, and virtual learning experiences, ensuring accurate scheduling, appropriate time buffers, and clear location details.
Support enrollment operations including participant tracking, roster management, distribution list coordination, and access to brand distribution groups.
Manage shared team in boxes and distribution lists, routing inquiries appropriately and ensuring timely responses.
Draft and send facilitator and participant communications, including session details, technical setup instructions, and reminders.
Coordinate certification operations include rewards processing, gift and certificate distribution, tracking completion milestones, coordinating certification celebration events, and supporting recognition efforts.
Prepare and distribute learning materials, upload recordings and session assets to SharePoint, and maintain organized digital repositories.
Order, inventory, and distribute program swag and recognition merchandise; coordinate catering, snacks, and supplies for in-person and hybrid sessions.
Manage learning certification operations in the learning platform: maintain user groups, build and publish assessments, schedule assessment windows, and pull reporting on results with analysis and recommended actions.
Track attendance, collect feedback data, and compile post-session reporting metrics.
Support survey distribution, measurement coordination, and internal retrospectives (e.g., Start/Stop/Continue).
Process invoices, track vendor expenses, and assist with budget documentation.
Maintain the Training Action Plan, keeping timelines, status, risks, materials, and resources current throughout each cycle and certification window.
Provide day-of support for sessions including attendance nudges, participant coordination, speaker greeting, and Q&A/chat assistance.

Requirements:

Experience in learning operations, event coordination, training logistics, or program administration within a corporate environment.
Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously.
Comfortable managing shared inboxes, calendars, and distribution lists.
Experience supporting certification programs or digital learning platforms preferred.
Strong written communication skills with the ability to draft clear and professional communications.
Proactive, dependable, and responsive, with a customer-service mindset.
Comfortable working cross-functionally and supporting fast-paced transformation initiatives.

Pay Transparency: The typical base pay for this role across the U.S. is: $47.00 - $48.00 /hour. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.

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