Senior Storekeeper

City of Sacramento • Full-time • Sacramento, CA, US • 1w ago

THE POSITION

Under the direction of a Stores Administrator, the Senior Storekeeper for the Logistics Division of the Department of Utilities is responsible for supporting the department’s operations and maintenance teams by purchasing, warehousing and distributing parts and equipment needed to maintain and repair the City’s vast water, wastewater and drainage systems. Tasks include but are not limited to, oversight of a specific warehouse location’s ordering, receiving, maintenance, and issuance of a diverse inventory of materials, supplies, tools, and parts. They will also be supervising storekeepers, leading cycle counts and year-end inventory counts, using various software for workflows and recordkeeping, and assisting with other program areas as requested.

IDEAL CANDIDATE STATEMENT

The ideal candidate will be detail-oriented, have excellent customer service skills, be open to learning, and have the ability to manage priorities in a continuously evolving work environment. They will be experienced in warehouse management, inventory control, supervising staff, and proficient with general software, preferably Microsoft Outlook, Word, and Excel. Experience with work order management or inventory software is preferred but not required. An understanding of the procure to pay lifecycle for goods and services including solicitations, purchase orders, invoicing, and other procurement functions is desired but not required.

Under general direction, the Senior Storekeeper provides supervision of stores personnel and participates in the operation of city warehouses and storerooms. Responsibilities include interpreting and executing policy and enforcing adherence to established procedures related to storekeeping activities.

DISTINGUISHING CHARACTERISTICS

The Senior Storekeeper is a supervisory class in the Storekeeping series. Incumbents work with, direct, assign and supervise subordinate employees receiving, storing, delivering, maintaining, and issuing materials, supplies, tools, parts and other items.

SUPERVISION RECEIVED AND EXERCISED

Direction is provided by a Stores Administrator or a higher-level administrative or division manager. This is a working supervisor position which provides direct and functional supervision to the lower level personnel.

Essential Duties And Responsibilities

Duties may include, but are not limited to, the following:

Supervise and review the ordering, receiving, sorting, issuing, and delivering of a diversified inventory of materials, supplies, tools, parts and other items to ensure adherence to applicable codes and regulations.
Supervise the inspection of shipments for compliance with specifications, quantities, cost, conditions, or other details.
Prepare reports when discrepancies are found and make certain items are correctly packaged and returned.
Supervise, train and evaluate assigned personnel.
Enforce adherence to established procedures related to storekeeping activities.
Enter and retrieve information from computerized records systems to prepare, monitor, track, and maintain stores records; supervise the procedures for entries of issues, receipts, transfers and work orders in a computerized inventory management system.
Coordinate, conduct, and supervise periodic cycle and blind inventory counts, verify and correct data when applicable; prepare necessary reports for reporting inventory results.
Assist in the preparation of RFQ’s and RFP’s for bid advertising.
Review invoices and blanket purchase orders from established vendors as needed to maintain inventory and follow-up on overdue shipments.
Identify and contact vendors for best price when emergency purchases are necessary.
Coordinate storekeeping activities with other City departments, divisions and contractors.
Assist in monitoring expenditures and provide reports for budget preparation.
Respond to requests and inventory questions from department staff.
Supervise the scheduling and dispatching of tools and equipment for daily use, including cranes, dump trucks, other heavy equipment and rental equipment as needed; the coordination of the return and inspection of tools and equipment; arrange for repairs if needed.
Ensure that storerooms and/or tool rooms are maintained in a clean and orderly fashion.
Operate a forklift, crane and other storeroom equipment.
Provide exceptional customer service to those contacted in the course of work.
Other related duties may also be performed. Not all duties listed are necessarily performed by each individual holding this classification.

Qualifications

Knowledge of:

Methods and principles of inventory control.
Category, grade, and classification of a variety of supplies and materials.
Operation of hand, pneumatic, electric and gasoline powered tools.
Standards and principals used in rigging and handling heavy objects.
Current trends in storekeeping operations and the maintenance of stockroom equipment.
Safety requirements and methods associated with supervising and maintaining storekeeping facilities.
Purchasing cycles as they apply to materials storage and activities.
California vehicle codes as they apply to the transporting of materials, hazardous materials and equipment.
Standard arithmetic including addition, subtraction, multiplication, and division; standard units of weights and measures.
Computer operation, including standard word processing and spreadsheet software.
Principles of supervision.
Principles and practices of customer service.

Skills In

Categorizing supplies, materials, tools and other items.
Rigging for the handling of heavy objects.
Composing written correspondence.
Maintaining accurate files and records.
Identifying and locating materials, supplies, and equipment using technical specifications.
Problem solving as it relates to ordering and warehousing materials, supplies and tools.
Entering data into computer.
Packaging materials and supplies for delivery.
Lifting and moving materials and supplies.
Developing inventory of materials and supplies.
Weighing or counting items for distribution.
Prioritize multiple tasks and deadlines.
Customer service, including dealing with conflict resolution for unsatisfied customers.
Problem solving.

Ability To

Communicate at a level necessary for efficient performance.
Establish and maintain effective working relationships with those contacted in the course of the work.
Perform heavy manual work in lifting and moving stock weighing up to approximately 50 pounds.
Operate forklifts, cranes and other storeroom equipment.
Teach others the fundamentals of receiving, stocking, counting inventory and maintaining storerooms or a warehouse.
Use standard principles of weights, measurement, and arithmetic.

Experience

EDUCATION AND EXPERIENCE

Four years of experience in the requisitioning, receipt, storage and issuance of materials, supplies, and equipment, of which one year must have been as a lead worker or supervisor. Public sector experience is highly desirable.

AND

Education

A high school diploma or its equivalent. Thirty (30) semester (or equivalent quarter) units with major course work in business administration, public administration, accounting or a closely related field is highly desirable.

Special Qualifications

Ability to attain a state issued Forklift Certification by the end of probationary period. Individuals who do not meet this requirement due to a physical disability will be reviewed on a case-by-case basis.

Driver License

Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to a physical disability will be reviewed on a case-by-case basis.

Physical Requirements

Making observations .
Operating assigned equipment .
Communicating with others.
Walking, standing or sitting for extended periods of time.
Moving supplies, parts and equipment weighing up to 50 pounds.
Bending, stooping and climbing.

PROBATIONARY PERIOD

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

THE SELECTION PROCEDURE

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

Application: (Pass/Fail) – All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline;
Employment applications must be submitted online; paper applications will not be accepted.
Employment applications will be considered incomplete and will be disqualified:
- If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
- If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C.
Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.
Training and Experience Exam: (Weighted 100%) – The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note:
Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
A resume will not substitute for the information required in the T&E questions.
Eligibility: Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Senior Storekeeper examination.
Screening Committee: (Pass/Fail)– All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.
Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

Questions

For questions concerning this job announcement and the application process:

Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627.
Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment;
Send an email to employment@cityofsacramento.org; or
Call the Human Resources Department at (916) 808-5726

Bilingual Pay

Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act

The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity Employer

The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information

Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf

Union Contracts:https://www.cityofsacramento.gov/HR/labor-agreements.html

Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf

01

APPLICATION: I understand my application must meet the minimum qualifications for consideration of employment with the City of Sacramento. The experience I list in the duties area of the "Work Experience" section of the employment application will be used to determine if I meet the minimum qualifications as stated on the job announcement. A resume, responses to the supplemental questions requiring a narrative response, employment history listed elsewhere in the application or attachments will not substitute for the information required in the "Work Experience" section of the employment application. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). Please refer to the City of Sacramento's Applicant Resources Page for Screening Instructions: https://www.cityofsacramento.gov/HR/employment

02

DRIVER'S LICENSE CONFIRMATION: I attest I possess or will possess a valid California Class C Driver's License by the time of appointment if I am selected for this position.

03

SUPPLEMENTAL QUESTIONNAIRE: The answers to the questions below will be reviewed by the hiring department along with the information provided in your employment application. Therefore, your answers must be consistent with your employment application information (especially in the "Education" and "Work Experience" sections), must be unambiguous, and must contain sufficient but concise detail and organization. A resume will not be accepted in lieu of completing this Supplemental Questionnaire. Lack of clarity, incomplete or inconsistent information, and/or disorganized presentation may negatively affect the hiring department's review of your Supplemental Questionnaire. I understand and agree to the above instructions.

04

Describe your experience managing a warehouse and supervising staff.

05

Describe your experience maintaining inventory including ordering, receiving, and issuing materials, supplies, tools, and parts. Include any software you have used.

06

Describe your experience with plumbing, mechanical, and electrical materials, supplies, and parts. Indicate if you have any knowledge of or experience with water, wastewater, and storm drainage infrastructure system components.

07

TRAINING AND EXPERIENCE EXAMINATION: The following questions are the Training and Experience (T&E) Examination. In addition to the City of Sacramento employment application, applicants must complete and submit online responses to the T&E questions. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. Therefore, your responses to the T&E Exam questions should be thorough and complete because the exam score will determine your ranking on the eligible list for this job. In accordance with the City of Sacramento's Racial and Gender Equity Action Plan (RGEAP), this examination contains non-binary names and pronouns. For additional information regarding the City's RGEAP, please copy and paste the following link into a web browser: https://www.cityofsacramento.gov/content/dam/portal/hr/Divisions/ode/workforce-equity-documents/Full-RGEAP.pdf I understand and agree to the above instructions.

08

Select the one option that best describes your experience with the receipt, storage, and distribution of safety equipment and industrial materials such as electrical, plumbing, and machinery supplies.

Six years or more
At least five years, but less than six years
At least four years, but less than five years
At least three years, but less than four years
Less than three years

09

Select all the boxes that best describe your experience preparing a warehouse for inventory reconciliation, including ensuring compliance with plumbing, electrical, machinery, tools, and supply protocols.

Conduct a warehouse sweep to verify that all materials, parts, and equipment are staged and stored in designated areas
Plan, organize, and assign task(s) required to conduct a comprehensive inventory
Freeze the processing of all departmental requisitions and purchase request prior to beginning the inventory count
Review and reconcile all open work orders and outstanding vendor receipts within the procurement system
Organize like-kind supplies to ensure that manufacturer labels, asset tags, barcodes, or serial numbers are clearly visible
Perform blind counts to verify the accuracy of counts completed by the assigned staff members
None of the above

10

Select all the boxes that best describe your experience procuring goods, tools, supplies, and equipment.

Manage the bidding process by soliciting written quotes and evaluating them to determine the lowest responsive bid
Assist in developing formal bids and solicitations for supplies and equipment, including the preparation of product lists and pricing schedules
Identify opportunities to piggyback on existing cooperative purchasing agreements with other agencies to expedite the purchase and receipt for necessary supplies
Maintain strict confidentiality of all internal interactions and communications until a bid is officially closed
None of the above

11

Select all the boxes that best describe your experience managing physical inventory to determine appropriate inventory levels.

Consult with suppliers and vendors to determine accurate lead times
Collaborate with operations staff to calculate burn (utilization) rates to forecast supply depletion
Planning, coordinating, and communicating with stakeholders to fulfill upcoming operational needs
Review and analyze historic trends to determine and maintain appropriate inventory levels
Maintain records of purchases by vendor and lists of commonly used items to establish contracts and purchase orders, updating these as materials and demands change
Utilize inventory software or work order management systems to track inventory levels and data
None of the above

12

Select the one option that best describes your experience providing lead and/or supervisory safety compliance training for warehouse systems and/or inventory storage methods.