International Shipping & Logistics Coordinator

VITA • Full-time • Orlando, FL, US • 1w ago

Company Description

VITA has been a pioneer in developing innovative 3D Perspective X-Ray security systems since 2005. Specializing in advanced hardware, software, and Machine Learning algorithms, we introduced industry-first solutions like precious metal detection and electronics media detection for enhanced security. As we move forward with next-generation 3D Isometric Perspective X-Ray technologies, our scanners will provide advanced imaging clarity, robust AI detection, and state-of-the-art remote monitoring capabilities. With a steadfast commitment to innovation, VITA delivers unparalleled solutions to meet evolving security challenges worldwide.

Position Summary

We are seeking a detail-oriented and proactive International Shipping & Logistics Coordinator to support our global operations. This role will be based in Orlando and will work closely with the Logistics Manager in Montreal. The position is responsible for coordinating international shipments, ensuring compliance with import/export regulations, and optimizing freight costs while ensuring timely delivery to assembly locations and customers.

Key Responsibilities

Coordinate international shipments (air, ocean, and ground) from origin to final destination
Prepare and manage all import/export documentation, including commercial invoices, packing lists, and bills of lading
Ensure full customs compliance with U.S. and international regulations, working closely with brokers and regulatory agencies
Track shipments and proactively resolve delays, discrepancies, or customs issues
Coordinate the delivery of systems and components to assembly sites and end customers
Collaborate with internal teams (procurement, production, sales) to align shipping schedules with business needs
Monitor and analyze freight costs; identify opportunities for cost optimization and efficiency improvements
Maintain accurate shipping records and ensure data integrity in logistics systems
Communicate regularly with the Montreal-based Logistics Manager and provide status updates
Support continuous improvement initiatives within the logistics and inventory function

Required Qualifications & Experience

Bachelor’s degree in Supply Chain, Logistics, Business, or related field (or equivalent experience)
3+ years of experience in international shipping, logistics, or supply chain coordination
Strong knowledge of U.S. import/export regulations and customs procedures
Experience working with freight forwarders, carriers, and customs brokers
Proficiency in ERP systems and shipping/logistics software
Experience with freight cost analysis and vendor negotiation
Familiarity with Incoterms and global trade compliance standards
Problem-solving mindset with a focus on efficiency and continuous improvement
Excellent organizational skills and attention to detail
Strong communication skills (English required; Spanish is a plus with the Americas)
Ability to manage multiple priorities in a fast-paced environment