Introduction
The Fire & Rescue Department is currently in search of a meticulous, well-organized, disciplined, and process-oriented Accounts Payable Technician to join our Systems Support/Accounting Unit. If you possess a strong sense of pride in delivering exceptional work, we invite you to become a valuable asset to our organization. Your contributions will play a crucial role in fulfilling the important mission of the Fire & Rescue Department, as you provide essential support to our personnel, enabling them to consistently deliver top-notch services to the citizens of Prince William County. Join our team and be part of a rewarding and fulfilling career where your expertise and dedication will make a significant impact on our organization and the community we serve.
About This Role
The role of the Accounts Payable Technician is essential to our mission, as they play a crucial role in managing a designated portfolio of suppliers and invoices within a fast-paced and high-volume environment.
Responsibilities include retrieving assigned invoices and processing them accurately and efficiently. This involves verifying invoice details, matching them with the appropriate purchase orders and receipts, and entering the transactions into an Oracle-based ERP system. As the Technician, you will ensure the smooth movement of payments through the workflow until they reach the suppliers through a comprehensive reconciliation process. You will also rely on established tracking systems, carefully documenting every step of the process. You will assist with the management and downloading of an assigned portfolio of invoices from the supplier’s online portal.
Additionally, the Accounts Payable Technician assists with the management and processing of an assigned portfolio of employee expense reimbursements and travel advances. This involves auditing the paperwork submitted by employees to verify its accuracy and completeness. Each transaction is then processed into the Oracle-based ERP system, ensuring that employees are reimbursed promptly and that travel advances are disbursed on time to facilitate business needs. Supplemental duties include receiving, processing, documenting, tracking, and depositing cash receipts.
This is a Full-Time position that entitles the individual to a comprehensive benefits package offered by Prince William County, including Medical, Dental, Paid Time Off, and participation in the Virginia Retirement System.
Minimum Requirements
High School Diploma or G.E.D. and 1 year of related experience.
Preferences
The ideal candidate will possess the following key attributes:
- 2-4 years of Accounts Payable experience in a high-volume and fast-paced environment
- Accounts Payable research and reconciliation experience
- Employee expense reimbursement and travel advance auditing and processing experience
- Experience with ERP Systems
- Proficiency in using Microsoft Office, SharePoint, and Adobe Acrobat products
- Highly analytical and attention to detail skills
- Excellent time management skills
- Ability to work independently and in a team environment
Special Requirements
Background checks, which may include but are not limited to: Criminal History Check, Credit History Check, Education Verification Check, License Verification Check, and/or fingerprinting may be required.
Fire & Rescue Requirement: Effective October 2012, mandated by the Virginia State Board of Health 12VAC5-31-540, VA EMS Regulations require a criminal background check conducted by the Central Crime Records Exchange and the National Crime Information Center via Virginia State Police; and a driving record transcript from your residential state Department of Motor Vehicles.
Work Schedule
Monday through Friday, between 8:00 am to 5:00 pm. Prince William County offers a 37.5-week schedule
.
Starting Salary Range
$23.25-$45.12, Hourly.
Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.
Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.
The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:
- Temporary
- Provisional
- Seasonal employees
Click on the link below to explore our plans and rates.
Prince William County Benefit Programs
01
I understand that information provided on my application is used to determine qualifications. Information on my resume will not substitute for the education, work experience and required fields on the County application.? Only information provided at the time of the application submission will be considered when determining my qualifications.? Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited.
02
Please select the option that reflects your highest level of completed education completed.
- Bachelor’s Degree or higher
- Associate’s Degree
- High School diploma or G.E.D.
- None of the above
03
How many years of experience do you have in processing a high volume of accounts payable in a fast-paced environment? Please ensure all work experience is reflected in your application.
- 3 or more years of experience
- 1 - 2 years of experience
- Less than 1 year of experience
- No experience
04
Please select the option(s) that best describes your experience with researching, troubleshooting, and reconciling Accounts Payable transactions.
- 3 or more years of experience
- 1 - 2 years of experience
- Less than 1 year of experience
- No experience
05
How many years of experience do you have in auditing and processing employee expense reimbursements and travel advances? Please ensure all work experience is reflected in your application.
- 3 or more years of experience
- 1 - 2 years of experience
- Less than 1 year of experience
- No experience
06
Please select the option that best describes your knowledge of Microsoft Excel to analyze and manipulate data.
- Basic Skills: Includes tasks such as data entry and formatting, navigating the Excel interface, managing worksheets, and creating simple formulas like SUM, AVERAGE, and COUNTIF
- Intermediate Skills: Working with advanced formulas and functions, using data analysis tools like PivotTables and PivotCharts, applying conditional formatting, utilizing data validation, and creating advanced charts and graphs-2
- Advanced Skills: Can handle complex data analysis, modeling, and automation tasks. Proficient in advanced functions, such as VLOOKUP, INDEX-MATCH, and array formulas. Creation of macros and custom functions, perform advanced data analysis
- No Microsoft Excel knowledge
07
Please select the option that best describes your experience with Microsoft SharePoint.
- 3 or more years of experience
- 1 - 2 years of experience
- Less than 1 year of experience
- No experience
08
Please select the option that best reflects your Adobe Acrobat Reader skill level.
- Level 4 - Creating complex PDF; redact and permanently delete sensitive text, graphics, or hidden data from PDFs; find and remove content (hidden text, metadata, comments, attachments); compress PDFs to reduce files; protect PDF files with passwords; Secure multiple documents by embedding them in a PDF envelope
- Level 3 – Create Form, edit form, distribute form, Document processing, number pages, page templates, filtering data, time stamp document, highlight text, add note to text, use drawing markups, add image
- Level 2 - Creating PDF, scanned PDF, combine files, add comments, sign with certificate, export file to excel and word, rotate view
- Level 1 - Creating PDF, entering and editing data, add signers
- No experience
09
Do you have experience using an ERP?
10
Which of the following best describes your approach to working independently and with a team?
- I prefer to work independently and avoid collaboration when possible
- I work best with close guidance and frequent direction from others
- I am comfortable working independently and collaborate effectively when teamwork is required
- I rely heavily on others to complete most tasks
11
Which of the following best describes your approach to staying organized?
- I keep everything in my head and handle things as they come
- I use a to-do list occasionally but don’t rely on it
- I regularly use calendars, task lists, or digital tools to manage my work
- I prefer not to structure my day and take things as they happen
12
How would you best describe your level of analytical ability and attention to detail when working on tasks or solving problems?
- I follow clear instructions well but rarely perform deeper analysis or detailed review
- I can analyze information and check my work for accuracy when tasks require it
- I regularly analyze data or problems carefully and pay close attention to details to ensure accuracy
- I consistently apply advanced analytical thinking, identify patterns or issues others miss, and maintain a very high level of precision in my work
- Required Question