Senior Project Development Associate - Bidding

Tait • Full-time • Lititz, Pennsylvania, United States • $49,098 - $80,346 / year • 1m ago

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics

Position Purpose
The Senior Project Development Associate plays a critical role in advancing the company’s mission of "Creating Moments that Move People" by engaging both new and existing clients through strategically tailored proposals. In collaboration with the Business Development team, this role is instrumental in understanding client needs and working with internal stakeholders to develop proposals that align with client objectives. A primary responsibility is the creation and writing of proposals—ensuring they are clear, concise, and visually compelling, while meeting all client requirements and reflecting TAIT's high standards of quality. This roles is also accountable for delivering proposals on time, meeting both internal and external expectations, and supporting the acquisition of new business by aligning with client goals. Ultimately, this role contributes to the company’s strategic focus on delivering transformative, memorable experiences by producing high-quality proposals that establish the foundation for successful, long-term client relationships.

Essential Responsibilities/Accountabilities

Proposal Development and Client Engagement:

Collaborate with Business Development team members and clients to assess new project needs and define success metrics, while supporting business development efforts in qualifying project leads.
Analyze client-provided materials (e.g., RFPs or RFQs) and develop comprehensive management and execution plans for proposal development.
Create tailored proposals and presentations that address client objectives, ensuring alignment with market trends and the company’s strategic goals.
Write and develop compelling proposal documents using Keynote, PowerPoint, and Word to clearly communicate the value of TAIT’s services.
Collaborate with cross-functional teams to validate scope, pricing, and, when necessary, conceptual deliverables.
Manage budgets, timelines, and deliverables, ensuring projects meet or exceed expectations.
Ensure proposals meet client requirements, align with company standards, and support client projects and business needs.
Deliver polished proposal materials to leadership and Business Development for review, ensuring readiness for client submission.

Cross-functional Team Management & Collaboration:

Lead regular check-ins with cross-functional team members involved in proposal development, ensuring timely and accurate delivery of required elements.
Serve as a key point of contact, facilitating clear communication and aligning teams across functions.

Asset Management and Reporting:

Support the team in updating and maintaining a repository of key assets from previous proposals, organizing them for easy reuse in future proposals.
Ensure efficient storage of proposal documents, templates, and assets to support consistency and streamline future proposal development.
Regularly update internal reporting systems, such as Sell, ensuring that deals and relevant information are logged, tracked, and accessible for analysis and decision-making.

Perform assigned duties according to the policies and expectations prescribed by the company.

To perform this position successfully, each essential responsibility/accountability must be fulfilled satisfactorily. Reasonable accommodation may be made to enable an individual with disabilities to perform the responsibilities and accountabilities outlined above. Other duties may be assigned to meet business needs.

Minimum Qualifications
To perform the essential responsibilities, individuals must have the following level of education and experience, or equivalent combination. Additionally, the following certifications, knowledge, skills, or physical requirements are necessary for the position.

2+ years of experience in a support or management role within business development or marketing, ideally in the entertainment, design, or architectural industries.
Proven ability to navigate complex organizational structures and collaborate cross-functionally to drive success.
Demonstrated success in developing and delivering winning proposals and implementing best-in-class processes.
Bachelor’s degree in Business, Marketing, Project Management, or a related field, or equivalent experience.
Proficiency in Keynote, PowerPoint, and Microsoft Word for proposal development, with strong written and verbal communication skills.
Familiarity with project management tools and CRM systems (e.g. Salesforce, Zendesk Sell).
Strong project management skills, with the ability to manage timelines, budgets, and deliverables across multiple proposals.
Creative problem-solving abilities and adaptability in a fast-paced, deadline-driven environment.
Team-oriented, with a collaborative mindset and the ability to drive alignment across teams.

Working Conditions and Physical Effort
Must be able to travel (internationally and regionally) periodically. As such, a local passport, or the ability to obtain a passport, is required.

#LI-AB1TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.