Position Title: Associate, Individual Philanthropy
Location: Remote in CT, DC, MD, MA, NJ, NY, or PA with travel domestically approximately 5 times per quarter.
Reports to: Vice President, Individual Philanthropy
Assignment Type: Full time, non-exempt
Benefits: Click here to learn more about our benefits!
Application Requirements: Resume, cover letter
Americares is a global health and disaster relief organization that helps people and communities around the world access health in times of disaster and every day. Each year, Americares reaches 80 countries on average, including the United States, with life-changing health programs, medicine, medical supplies and emergency aid. Americares is one of the world’s leading nonprofit providers of donated medicine and medical supplies. For more information, visit americares.org.
We create global community, treating people as they want to be treated.
We respond effectively and responsibly, putting plans into practice.
We embed ethics and equity in our work and workplace.
We are better together; partnership is at our core.
We ask and listen, to create sustainable solutions for a healthier tomorrow.
We commit to quality, growing and improving to ensure individuals and communities thrive.
The Associate will provide high-level administrative support to the VP of Individual Philanthropy and the Individual Philanthropy (IP) team to drive the day-to-day needs of our major gifts program as we seek to double revenue and reach 100M people over the next 5 years.
In the first 90 days, the Associate will:
Demonstrate working knowledge of Americares internal systems (CRM, SharePoint, templates, trackers, etc.).
In the first 6 months, the Associate will:
Exhibit increased knowledge with Americares systems (e.g. CRM, SharePoint, OneNote, ERPx) and know how to effectively troubleshoot issues as they arise.
In the first year, the Associate will:
Model Americares values and help foster a collaborative, inclusive, solutions-oriented, and high-performing team culture.
Duties and Responsibilities:
Support the Vice President, Individual Philanthropy with day-to-day management of the team: scheduling, agenda and presentation development, notetaking, and documenting action items for online and in-person team meetings.
Strategically support the VP, IP by assisting with prep for donor meetings – including drafting correspondence, coordinating travel, preparing meeting materials, and supporting with follow up / CRM documentation as needed.
Assist the VP, IP with the preparation of documents, analytics, and reporting to share with the IP team and organization at large.
Provide administrative support to the Individual Philanthropy team, including drafting donor correspondence, packaging outreach materials, and providing support for annual major gift fundraising appeals/mailings in partnership with the Stewardship team.
Provide events support for donor cultivation and Leadership Council regional events – including but not limited to list management, RSVPs, preparing materials (e.g. collateral, name tags), onsite support for in-person events, and technical assistance for virtual events.
Degrees and/or experience required for the role:
These competencies are required for the role:
Demonstrated ability to manage schedules, meetings, logistics, and multi-step projects with precision, ensuring timely execution and clear follow-through.
Demonstrated ability to deliver high-quality work by maintaining accuracy in donor records, correspondence, and event materials, with strong proofreading and review skills.
US work authorization is required for this role.
These competencies would be great to have, but are not required:
Fluency in languages that are spoken in at least one of our core locations (India, Philippines, Tanzania, El Salvador, Puerto Rico, Colombia, etc.), in addition to English.
Additionally, our core competencies as an organization are:
We know not all applicants will demonstrate all the competencies we’re looking for. We encourage you to apply even if you do not check all the boxes above, and we look forward to reviewing your application holistically.
What you can expect, if you move forward in the recruitment process:
Americares complies with the EEOC: https://www.eeoc.gov/laws
Americares is currently authorized to support remote work employees in the following locations: CT, DC, FL, GA, IL, MD, MA, NC, NJ, NY, OR, PA, Puerto Rico, TN, TX, VA, and WA. Please note that we do not provide relocation assistance at this time. #LI-REMOTE
Americares is committed to ensuring safe and accountable workplaces and programs. Our code of conduct, organizational values, and policies and procedures help to safeguard the welfare of everyone working for and participating in Americares programs. Americares is committed to the prevention of all types of abuse, discrimination, harassment, and exploitation. Employment with Americares will be subject to appropriate screening, reference, credentials, and background checks. By applying to our organization, job applicants confirm their understanding of and consent to our procedures during recruitment, and to adhering to our values and commitment to safe and accountable workplaces and programs as an employee.
This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of Americares. At any point in the recruitment process, we may request additional information to confirm qualifications. Any misrepresentation of qualifications in any stage of the process will prevent the applicant from moving forward in the process.
If you have a specific request or need assistance to fully participate in the application or recruitment process, please email us at talentcenter@americares.org.
