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About the Role

We are seeking a highly organized and proactive Executive Assistant to support two senior leaders on our Marketing team. This role is critical to ensuring the Marketing leadership team operates efficiently and effectively. By managing day-to-day logistics, improving organization, and enabling clear communication, you will help drive focus and execution across the team. In this role, you will provide high-level administrative and operational support, helping to ensure day-to-day efficiency and enabling leadership to focus on strategic priorities.

The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment. You are comfortable managing competing priorities, handling sensitive information with discretion, and anticipating the needs of senior stakeholders.

Responsibilities

Manage complex calendars, including scheduling meetings, resolving conflicts, and prioritizing time effectively
Coordinate internal and external meetings across multiple stakeholders and time zones
Prepare meeting agendas, materials, and follow-ups, ensuring clear communication and alignment
Draft and manage correspondence on behalf of executives, maintaining a high level of professionalism and accuracy
Monitor and triage email and Slack communications to ensure timely responses and follow-through
Track key priorities, action items, and deadlines to support execution across the team
Coordinate travel arrangements, expenses, and logistics as needed
Support planning and coordination of team meetings, events, and offsites
Build strong relationships with cross-functional partners and act as a point of contact for internal and external stakeholders

What We're Looking For
3-5 years of experience supporting senior leaders, preferably within a marketing, creative, or fast-paced environment
Demonstrated experience supporting multiple executives simultaneously
Prior experience working with marketing, creative, or cross-functional teams
Strong organizational and time management skills, with the ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills
High attention to detail and a strong sense of ownership
Ability to handle confidential information with discretion and professionalism
Proactive, resourceful, and solutions-oriented mindset
Comfortable working in a dynamic, fast-changing environment
Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets), Slack, and related tools
Experience coordinating team events or offsites

Our Culture:

- Authenticity: Share your genuine thoughts and opinions directly.

- Courage: Invite and deeply consider challenges and criticism.

- Empathy: Be empathetic, communitarian and trustworthy.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please speak to your Talent Acquisition Partner directly.

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Executive Assistant, Marketing

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