We're seeking a detail‑oriented Supply Planner to support day‑to‑day purchasing, vendor coordination, and inventory planning across our product lines. This role is highly tactical and execution‑focused—ideal for someone who thrives in the operational details, keeps suppliers accountable, and ensures materials and finished goods are available to meet production and customer demand. Experience with NetSuite is a major plus but not required for the right candidate.

Requirements

Purchasing & Order Management

Create, issue, and manage purchase orders for packaging and finished goods
Track open POs and follow up with suppliers to confirm ship dates, resolve delays, and expedite when needed
Maintain accurate lead times, MOQs, and cost data to support planning and budgeting
Reconcile discrepancies between POs, item receipts, and vendor invoices
Support cost updates and item/vendor record maintenance

Inventory & Supply Planning

Monitor inventory levels and consumption to ensure adequate supply for production and customer demand
Identify potential stockouts, delays, or excess inventory and recommend corrective actions
Provide supply constraints and replenishment insights to support demand planning
Prepare weekly supply status updates for internal teams
Assist with cycle counts, adjustments, and root‑cause analysis of variances

Vendor Coordination

Communicate regularly with suppliers, packaging vendors, and co‑manufacturers to confirm availability, lead times, and delivery schedules
Track vendor performance metrics such as on‑time delivery, scrap, and responsiveness
Support onboarding of new suppliers by gathering documentation and validating data
Escalate supply risks early and collaborate with internal teams to resolve issues

Logistics & Operations Support

Coordinate inbound shipment details with logistics and warehouse teams (delivery windows, packing lists, documentation)
Support freight booking and communication with 3PLs as needed
Help resolve receiving discrepancies, damaged goods claims, and inventory mismatches
Provide supply‑related inputs for production scheduling and co‑manufacturer planning

Systems & Tools

Maintain accurate purchasing and inventory data in the ERP system
Build or update basic reports and trackers to support visibility and planning
NetSuite experience is a strong plus—especially with purchasing, inventory, and saved searches—but not required

Qualifications

2-5 years of experience in supply planning, purchasing, or operations—ideally within CPG
Strong understanding of component lead times, packaging complexity, and co‑manufacturing workflows
Excellent attention to detail and comfort managing large volumes of data
Strong communication skills and ability to work cross‑functionally
Proficiency in Excel or Google Sheets for planning and reporting
Experience with 3PLs, freight partners, or co‑manufacturers is a plus
NetSuite experience is highly desirable but not a deal breaker

Success Looks Like

Accurate, timely POs and clean, reliable data
Strong supplier responsiveness and on‑time delivery
Clear, proactive communication about risks and constraints
Reliable supply of components and finished goods with minimal surprises
Smooth coordination with logistics and warehouse teams to support inbound flow

Benefits

Competitive compensation, plus equity
Annual bonus based on individual and company performance
Health care benefits (medical, dental, vision)
401k with company match
Summer and winter Fridays (off early)
Paid parental leave
Paid volunteer time
30 Day Sabbatical (after 5 years)
Free Ursa Major product
Industry discounts
Free snacks...if you're in the VT office

Ursa Major Skincare

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Supply Planner - Purchasing & Vendor Coordination