Description:

Founded in 1974, United American Indian Involvement (UAII) is the largest provider of human and health services for American Indian and Alaska Native families in Los Angeles. We deliver culturally grounded, trauma-informed services that uplift and empower our community. Through health, housing, workforce, childcare, youth development, and cultural preservation programs, UAII creates pathways for wellness, resilience, and self-determination.

Core Principles

Respect for Relatives – I will honor the dignity of all people, recognizing that every individual is a relative deserving of respect, compassion, and care.
Community Responsibility – My work is not only for individual benefit but for the collective well-being of our communities, present and future.
Cultural Integrity - I will safeguard and uplift Indigenous languages, traditions, and cultural practices, ensuring they remain central to our organizational life.
Reciprocity - We give back in balance with what we receive, fostering mutual trust and accountability in all relationships.
Stewardship – I will act as a caretaker of our communities, resources, and environment, mindful of the impact of our decisions on future generations.
Truth and Transparency – I will communicate honestly and openly, ensuring clarity in our commitments and accountability in our actions

We are seeking an Administrative Assistant to provide high-level administrative and operational support to the Senior Director of Operations & Strategy at UAII. This role ensures the Director can operate effectively across multiple departments, manage complex priorities, and deliver on organizational goals. The Administrative Assistant will coordinate communications, manage scheduling, track projects, and prepare documentation for supervisor review.

The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced nonprofit environment that centers American Indian/Alaska Native (AI/AN) communities. They bring strong administrative skills, excellent communication abilities, and the discretion to manage sensitive information.

Essential Functions

Administrative Support

· Manage the Senior Director’s calendar, including scheduling across departments, leadership, board, and external partners.

· Prepare and edit correspondence and other written material.

· Coordinate travel, reimbursements, and expense reports.

· Support the Senior Director in ensuring timely completion of key deliverables.

Communication & Coordination

· Serve as the first point of contact for inquiries directed to the Senior Director.

· Coordinate communications and follow-up between the Senior Director, UAII leadership, board members, staff, and external partners.

· Record meeting notes and track action items for leadership, board, and cross-departmental meetings.

Project & Operational Support

· Assist with planning and executing departmental projects, events, and initiatives.

· Support the Senior Director in monitoring departmental deadlines, grant deliverables, and reporting schedules.

· Support the organization of invoices and project-related documentation.

· Maintain accurate records, filing systems, and project management tools.

Board & Leadership Support

· Assist with preparation of materials for the Board of Directors, including follow-up communications, reports, and presentations.

· Support coordination of board-related activities, including scheduling, logistics, and recordkeeping.

· Handle sensitive and confidential information with professionalism and discretion.

Requirements:

Minimum Qualifications (Education & Experience)

· High school diploma or equivalent (A combination of experience, education, and training may substitute for degree requirements on a year for year basis).

· 1-2 years of administrative office experience.

· Strong organizational skills, attention to detail, and ability to manage competing priorities.

· Proficiency in Microsoft Office Suite and cloud-based collaboration tools (e.g., Teams, SharePoint, Google Workspace).

· California Driver's license; driving is an essential job function.

· Clean driving record, eligible to be insured by UAll's auto policy.

Preferred Qualifications (Education & Experience)

· Experience supporting high-level leaders and Boards of Directors in complex, multi-department organizations.

· Proven ability to anticipate high-level leadership needs and manage sensitive situations with discretion.

· Experience working with the American Indian/Alaskan Native community.

· Experience working with nonprofit organizations.

Knowledge, Skills, Abilities & Competencies

· Knowledge of Indian Self-Determination and Education Assistance Act (PL93-638) or willingness to learn.

· Knowledge of Title V of the Indian Health Care Improvement Act (PL 94-437) or willingness to learn.

· Knowledge of the Affordable Care Act (PL 111-148) or willingness to learn.

· Strong understanding and sensitivity to American Indian/Alaska Native (AI/AN) cultures and lifestyles and work effectively with AI/AN population.

· Effective oral and written communications skills with sensitivity to lifestyles of targeted participants, while maintaining a high level of professionalism.

· Skills in operating personal computer using a variety of computer software (Microsoft Office, Adobe, Microsoft Teams, Zoom).

· Ability to establish and maintain cooperative working relationships with management, coworkers, and outside contacts.

· Ability to keep up with a fast-paced environment.

· Ability to anticipate issues and find solutions quickly and effectively.

· Ability to learn and apply program/agency operating policies and procedures.

· Ability to manage multiple priorities and tasks concurrently and meet deadlines.

· Ability to interact with various people on various, and at times, complex issues.

· Ability to work independently as well as with teams with a service-oriented mindset.

Conditions of Hire

· Eligibility to work in the U.S.

· Fingerprint clearance and post-offer drug test.

· Proof of hepatitis B vaccination and TB screening.

· UAII strongly encourages COVID-19 and influenza vaccinations; in the absence of the recommended vaccinations, employees are advised to wear a mask at all times while on company premises.

Benefits

· Medical, Dental, and Vision Coverage

· Voluntary Accident, Critical Illness, and Hospital Indemnity Insurance Plans

· Company-paid Short-Term & Long-Term Disability

· Company-paid Basic Life Insurance and AD&D

· HSA

· 403(b) Retirement Plan with 4% Employer Match

· Employee Assistance Program

· Bereavement and Jury Duty Paid Leave

· Employee Wellness Program

· Paid Vacation - 15 days (first 2 years)

Working Conditions

The work environment characteristics described here represent those employee encounters while performing the primary functions of this job. Normal office conditions exist, and the noise level in the work environment can vary from low to moderate.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand and/or sit. The employee is occasionally required to walk, sit and climb or balance. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision and depth perception.

United American Indian Involvement, Inc. (UAII) provides equal employment opportunities (EEO) to all employees and applicants for employment. UAII is a drug-free workplace and complies with ADA regulations. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

United American Indian I Inc

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