Academic Records Coordinator

GSPH-Office of the Dean - Pennsylvania-Pittsburgh - (25007048)

Provides academic services and information regarding academic policies and procedures to students, parents, staff, faculty, department heads, deans, and offices within and outside the School of Public Health. Responsibilities include:

Inform students, faculty, and staff about School of Public Health academic policy and procedures

Process applications for internal transfers from other Pitt schools into BSPH program

Process admission records for school-level certificates and undergraduate student summer programs

Create applications for students seeking internal transfer to other Pitt undergraduate schools

Assist with internal transfer process by maintaining communication with administrative personnel in other Pitt undergraduate schools

Assist with processing of appropriate University and School of Public Health forms to ensure individual student records are up to date

Assist with data entry into the internal transfer database

Evaluate external transfer students’ records

Explain academic policies and procedures regarding graduation to students, parents, staff, faculty and department heads

Assist with graduation certification

Create and send letters for Internal Transfer Admissions, Academic Standing, and Dean’s List

Counsel students, faculty, and staff on School of Public Health academic policy

Track receipt of college transcripts and test scores for admitted students

Enter data of all transfer credit and requirement exemptions for admitted students

Other duties as assigned

Experience in an institution of higher education is preferred. Proficiency with Microsoft Office Suite and electronic-based records management systems is essential.

Job Summary

Assists in managing the Registrar's student academic records. Manages record storage and access to off-site records, reviews records' retention schedules, and reviews disaster recovery policies. Maintains expert-level knowledge of academic policies and procedures and provides guidance on them to University constituents.

Essential Functions

Employee must be able to use a computer and keyboard, as well as utilize video communication technology (E.g., Zoom, Teams). Work is frequently conducted by email, telephone, in-person, or using video communication technology. The ability to communicate in a clear and concise fashion is essential.

Physical Effort

This position is generally sedentary within an office setting. The ability to travel around campus occasionally is necessary.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Full-time regular

Job Classification

Staff.Records Coordinator

Job Family

Academic & Student Services

Job Sub-Family

Registrar

Campus

Pittsburgh

Minimum Education Level Required

Bachelor's Degree

Minimum Years of Experience Required

Will this position accept substitution in lieu of education or experience?

Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule

Monday - Friday

Work Arrangement

Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range

Up to $44,000

Relocation Offered

Visa Sponsorship Provided

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

Not Applicable

Required Documents

Resume, Cover Letter

Optional Documents

Not Applicable

The University of Pittsburgh

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Academic Records Coordinator