Teton County Search & Rescue Foundation is seeking to hire a Development Administrator to join our dynamic, hard-working team. The ideal candidate will have a passion for TCSAR Foundation’s mission of supporting TCSAR volunteers and help strengthen the Foundation’s fundraising program.

Position Summary

The Development Administrator serves as the operational backbone of TCSAR Foundation’s fundraising program.

This role manages all fundraising administrations, including:

Donor data entry, integrity and tracking
Gift acknowledgements
Donor communications logistics
Event coordination and execution
Administrative duties as assigned

The Development Administrator supports the Executive Director in leading major donor strategy and solicitations while independently managing fundraising systems and donor experiences. This is an ideal role for someone who thrives on organization, detail, hospitality, and bringing complex events to life behind the scenes.

Key Responsibilities

Fundraising Administration (Core Function)

Manage donor database (gift entry, pledges, reporting, tracking)
Generate and send timely acknowledgement letters
Track restricted gifts and donor intent
Manage donor recognition lists and annual reporting data
Coordinate donor mailings and campaigns
Oversee donor gift inventory and fulfillment (apparel, event gifts, etc.)
Maintain accurate donor records and confidentiality
Prepare reports for Executive Director and Board
Work with Operations Manager on 990 donor tracking
Check processing and bank deposits

Event Management & Donor Experience

Lead planning and execution of key fundraising and donor events, including Old Bill’s Fun Run, major donor appreciation events, and donor cultivation experiences (e.g., backcountry ski days, SAR field experiences, educational outings)
Coordinate venues, vendors, guest lists, and RSVPs
Develop and manage event run-of-show logistics
Oversee staff and volunteer coordination during events
Track event budgets and expenses
Manage post-event follow-up and stewardship
Support additional community outreach events as needed

Executive Support in Development

Prepare donor briefing documents
Track donor cultivation plans
Support major gift follow-up
Assist with board Development Committee materials and attend meeting as necessary

Team Culture Expectations

Highly collaborative
Proactive communicator
Team player, willing to jump in wherever and whenever needed regardless of job description
Comfortable in a small, fast-moving nonprofit
Solutions-oriented
Strong personal accountability

We are a small team of six. Everyone carries weight. Everyone supports each other. This is not a remote position. The Foundation’s office is located in the TCSAR hangar.

Qualifications

Preferred:

1–3 years experience in nonprofit development, administration, and/or event management
Strong database management skills (CRM experience required; Kindful or similar preferred)
Exceptional organizational skills
High attention to detail
Strong written communication skills
Ability to manage multiple projects simultaneously
Comfortable working occasional evenings and weekends for events
Alignment with rescue and community mission

Bonus:

Experience with fundraising campaigns
Event production background
Knowledge of the Jackson philanthropic community

Compensation

$55,000 plus annual performance bonus up to $10,000
100% medical, life, and disability insurance
Flexible PTO program
Ski passes, wellness reimbursements, and more

How To Apply:

Submit the following to donor-relations@tetoncountysar.org by Sunday, April 12:

A cover letter describing why this role and the mission of supporting Search & Rescue and Backcountry Zero appeal to you. Further, describe how your personal and professional experience make you an excellent fit for the position and our small team.
Your resume.

Teton County Search and Rescue Foundation

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