Who We Are

Stila Cosmetics is a modern, prestige beauty brand with a bold, spirited personality. Rooted in artistry and driven by innovation, we deliver high-performance formulas and accessible luxury that celebrate self-expression and confidence.

Position Summary

Support the day-to-day operational flow of Stila’s supply chain across purchasing, inventory visibility, vendor coordination, and inbound logistics activities. This role partners cross-functionally with Operations, Demand Planning, Sales, Marketing, Finance, Quality, and Logistics to help ensure accurate inventory management, timely replenishment, and on-time delivery across Core, Replenishment, and New Launch products.

This position is ideal for a highly organized and detail-oriented operations professional who is comfortable working in a fast-paced environment and managing multiple priorities simultaneously.

Core Responsibilities

Issue and manage Purchase Orders (POs) for Finished Goods and Components across Core, Replenishment, and New Launch products
Coordinate with domestic and international contract manufacturers and component suppliers to confirm PO receipt, acknowledgements, and delivery timelines
Maintain accurate PO delivery dates, quantities, pricing, and related master data within Great Plains (GP) and related systems
Monitor open PO status and proactively follow up with vendors to support on-time delivery and inventory availability
Process PO revisions, quantity changes, cancellations, and date adjustments while communicating updates to relevant stakeholders
Support inventory visibility and replenishment planning activities using Netstock and related planning tools
Transact material receivers and complete manufacturing order receipts within GP upon confirmation of inbound shipments
Compile and distribute inbound shipment documentation, including packing lists, bills of lading (BOLs), and receivers to warehouse and logistics partners
Partner cross-functionally with Demand Planning, Sales, Marketing, Finance, Quality, and Logistics teams on supply-related activities and operational priorities
Support inventory health, fill rate, and service level objectives through accurate and timely operational execution
Maintain organized purchasing, vendor, and shipment documentation
Support process improvement initiatives and ad hoc operational projects as needed

Qualifications

3–5 years of experience in purchasing, supply chain, operations, inventory planning, or related roles; consumer goods, beauty, fashion, or other fast-paced consumer product environments preferred
Experience working with ERP, purchasing, or MRP systems; experience with Great Plains (GP), Microsoft Dynamics, or Netstock preferred
Strong Excel proficiency, including pivot tables, lookups, reporting, and reconciliation activities
Strong organizational, analytical, and problem-solving skills, with excellent attention to detail and the ability to manage multiple priorities simultaneously
Self-motivated, adaptable, and comfortable operating in a fast-paced, evolving environment while collaborating cross-functionally
Strong written, verbal, and presentation communication skills
Bachelor’s degree in Supply Chain Management, Business Administration, Operations, Finance, Analytics, Marketing, or a related field
Candidates must be authorized to work in the United States without current or future visa sponsorship

Primary Accountabilities & Success Metrics

Purchase Order accuracy, timeliness, and ERP/master data integrity
Vendor coordination, follow-up responsiveness, and on-time delivery support
Inventory visibility, fill rate support, and inbound shipment coordination accuracy
Cross-functional communication, operational responsiveness, and execution reliability

Cultural Fit / Ways of Working

Detail-Oriented: Maintains high levels of accuracy across systems, purchasing, and operational execution
Collaborative: Builds strong cross-functional partnerships and communicates proactively
Operationally Minded: Understands how purchasing and supply coordination impact broader business performance
Adaptable: Comfortable operating in a fast-moving environment with evolving priorities
Accountable: Takes ownership of follow-through, issue resolution, and operational reliability

Stila Cosmetics

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