Job Title: Graphics Project Manager

Job Summary

The Graphics Project Manager is responsible for overseeing graphic and print-related projects from intake through final delivery. This role serves as the central point of coordination between sales, design, prepress, production, purchasing, and installation to ensure projects are produced accurately, on schedule, and within scope. Success in this role requires strong organizational skills, attention to detail, and a working knowledge of graphic production processes.

Key Responsibilities

Manage multiple graphic projects simultaneously from order entry through completion
Review work orders, specifications, and artwork for accuracy and completeness
Coordinate with design, prepress, production, finishing, and installation teams to ensure proper execution
Ensure all artwork revisions and change orders are documented and communicated correctly
Develop and maintain project schedules, milestones, and deadlines
Identify potential production issues early and work with teams to resolve them
Communicate project status, risks, and changes to internal teams and stakeholders
Verify materials, substrates, finishes, and production methods align with job requirements
Support purchasing and planning by confirming quantities, lead times, and production needs
Maintain accurate project documentation and job tracking records
Ensure projects meet quality standards and customer expectations
Participate in continuous improvement of project workflows and processes

Required Skills & Qualifications

5+ years of experience in graphic project management, print production, or related field
Strong understanding of graphic production workflows (design, prepress, print, finishing, install)
Working knowledge of substrates, inks, finishing methods, and production constraints
Ability to read and interpret work orders, artwork files, and specifications
Excellent organizational and time-management skills
Strong written and verbal communication skills
High attention to detail and accuracy
Ability to problem-solve and make decisions under deadline pressure
Proficiency with project management tools and job tracking systems
Intermediate computer skills (email, spreadsheets, file management)

Preferred Qualifications

Experience in grand format, signage, or wide-format print environments
Familiarity with Adobe Creative Suite (Illustrator, Photoshop, InDesign)
Experience working with installation schedules and field teams
Knowledge of color management and file preparation standards
Lean manufacturing or process improvement experience

Core Competencies

Project coordination and ownership
Cross-functional communication
Process discipline and follow-through
Quality control mindset
Adaptability in fast-paced production environments
Accountability and reliability

Working Conditions

Office and production floor environment
Frequent interaction with production equipment and materials
May require flexibility in hours to support production deadlines

PRISMA GRAPHIC LLC

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