Project Manager

Department: Construction Operations
Reports To: Senior Project Manager / Director of Construction
Location: Office and Project Sites

Role Objective

The Project Manager (PM) owns the successful financial and operational performance of assigned construction projects from contract execution through closeout.

This role is responsible for ensuring projects are delivered on schedule, within budget, and with predictable systems that scale across multiple projects simultaneously.

The PM leads the project operating system—coordinating people, schedule, financial controls, and communication to produce repeatable outcomes.

Success in this role is measured by schedule adherence, profit performance, risk reduction, and client satisfaction.

Core Outcomes (What the Role Owns)

The Project Manager owns the following outcomes for each assigned project:

On-time completion of project milestones
Project profitability aligned with approved budget
Accurate financial forecasting and cost control
Clear coordination between office and field operations
Timely issue resolution and risk mitigation
Complete and compliant project documentation
Smooth project closeout and final payment collection

Key Responsibilities

1. Project Planning & System Setup

Translate contract documents into a fully defined project execution plan.
Establish project structure within Procore including budget, schedule, commitments, and documentation systems.
Develop the baseline project schedule in Microsoft Project and upload to Procore.
Define scopes, sequencing, and milestone dates required for successful delivery.
Ensure the Superintendent and project team fully understand project expectations.

2. Contract & Risk Management

Review Prime Contract terms and identify key obligations, risks, and deliverables.
Coordinate with legal and insurance representatives to ensure contractual compliance.
Execute subcontracts and purchase orders aligned with project scope and budget.
Manage contract changes, change orders, and documentation of scope adjustments.

3. Financial Ownership

The PM owns the financial performance of the project.

Responsibilities include:

Maintaining the approved project budget and cost forecast.
Reviewing and approving subcontractor and vendor invoices.
Monitoring committed costs vs. projected costs.
Managing change events and issuing contract change orders.
Submitting monthly progress billings to the Owner.
Identifying opportunities for cost savings and protecting project margin.
Completing final project financial reconciliation.

4. Schedule & Production Management

Maintain the master project schedule and critical path.
Conduct weekly schedule coordination with the Superintendent.
Identify delays early and implement corrective actions.
Ensure subcontractor sequencing aligns with schedule milestones.
Lead proactive problem-solving to keep projects on schedule.

5. Team Leadership & Communication

Lead Weekly Project Team Meetings with the Superintendent and Project Coordinator.
Facilitate Owner–Architect–Contractor (OAC) meetings and provide project status updates.
Coordinate communication across field teams, subcontractors, vendors, and clients.
Ensure alignment between field production and project documentation.

6. Quality, Compliance & Documentation

Ensure all inspections, submittals, RFIs, and documentation are properly managed in Procore.
Verify materials are ordered and delivered according to project schedule.
Maintain accurate project records and documentation for risk protection and reporting.

7. Project Closeout

Begin closeout planning prior to substantial completion.
Ensure all contractual deliverables are completed including:
As-built drawings
Warranties
O&M manuals
Final inspections
Reconcile all subcontractor commitments and change orders.
Coordinate final billing and project financial closure.

Key Performance Indicators (KPIs)

Project Manager performance is measured by:

Project gross margin vs. budget
Schedule adherence (% milestone completion on time)
Change order recovery rate
Forecast accuracy
Subcontractor coordination effectiveness
Client satisfaction and repeat work

Required Skills & Competencies

Strong proficiency in Procore, Microsoft Project, Bluebeam, and SharePoint
Ability to interpret construction drawings, specifications, and contracts
Financial acumen related to budgets, cost tracking, and forecasting
Leadership skills to coordinate field and office teams
Strong communication and organizational skills

Qualifications

Bachelor’s Degree in Construction Management, Engineering, or related field (preferred)
Minimum 10+ years of commercial construction project management experience
Experience managing multiple concurrent construction projects
Proficiency with Procore and Microsoft Project

Core Values

Integrity
Communication
Teamwork
Excellence
Persistence

Benefits:

Health insurance
Paid time off

Work Location: In person

OPREX Construction

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