The Assistant Project Manager plays a key role in managing projects across the Bay Area, overseeing tasks such as coordinating project schedules, ensuring quality control, and facilitating communication among stakeholders, including the owner, architect, subcontractors, and vendors. The ideal candidate should have a solid understanding of the building trades, methods, and materials, with a particular emphasis on Mechanical, Electrical, and Plumbing (MEP) Systems.

Reporting to the Project Manager or Project Executive, the Assistant Project Manager will be based on-site, working closely with the Project Superintendent and potentially overseeing project engineers and support staff.

At NOVO, you will have the opportunity to work on 2-4 projects in a year, each lasting about 12-18 weeks, gaining exposure to various clients, architects, and subcontractor trades.

We offer comprehensive benefits extending beyond medical, dental and vision coverage, including community involvement, continued learning and advancement to Project Manager.

Duties and Responsibilities:

(Note: Additional duties may be assigned on an individual basis)

Pre-construction

Attend and conduct project job walks
Prepare Request for Proposals
Analyze subcontractor proposals and generate Bid Tabulations
Produce quantity take-offs for multiple disciplines
Contribute constructability reviews as member of the extended Design Team
Actively participate in the General Contractor proposal and interview process

Safety

Conduct daily project walks with Superintendent
Work with Safety Director to establish Site Specific Safety Plans
Coordinate and review Job Hazard Analysis and High Risk activities with Safety Director and entire construction team
Monitor and prepare safety reports with Safety Director for individual client requirements

Contract Administration

Draft Owner/Client contracts and Subcontract agreements for review by SPM or PX
Function as main point of contact with Subcontractor’s field and office personnel
Review Subcontractor invoices for PM or PX approval on a monthly basis

Cost Control

Manage project budget and scope utilizing project management software
Identify, track and manage scope revisions and change orders for both the Owner/Client and Subcontractor
Prepare and present Owner/Client change orders in a timely and complete manner
Prepare Owner/Client and internal project updates on a monthly basis
Execute Owner/Client and subcontractor financial close-out

Document Control

Develop, track and manage RFI, Submittal and Change Order Logs
Generate action item lists and follow-through to completion
Coordinate and update Master Drawing Set and logs
Distribute project drawings, addenda, design changes, RFIs, submittals and documentation to extended team
Monitor and log 3rd party testing, project access and logistics plans

Scheduling

Prepare, monitor and update Master Schedule
Work with Project Superintendent to identify project progress to date
Identify potential project impacts and proposed solutions
Prepare 3-wk Rolling Schedules

Meetings

Conduct weekly Subcontractor Meeting with Project Superintendent
Attend and contribute in weekly Owner, Architect and Contractor meetings
Present RFI, Submittal and Change Order Logs
Prepare and distribute meeting minutes and project documents to extended team

Technical Ability

Utilize construction related experience to identify field issues and suggest potential alternates
Review subcontractor and vendor drawings and submittals for adherence to plans and specifications
Conduct coordination meetings with Architects, Engineers and multiple subcontractor trades
Interface with Architect and Engineers to efficiently resolve technical issues and convey information to field and entire team
Working knowledge of advanced technology facilities, strong M/E/P/F background and best industry practice for design and construction is beneficial

Skills and Qualifications

Bachelor’s Degree in Construction Management, Civil Engineering, or construction affiliated fields and degrees
A minimum of 4 years of commercial construction experience
Flexible with ability to manage multiple tasks/projects concurrently
Resourceful, with respect to problem identification and resolution
Strong verbal and written communications skills
Able to operate in a fast-paced working environment with minimal direction from Senior Management
LEED AP preferred
Proficient in Microsoft Office Suite (or similar project management software, Scheduling software (MS Project and/or Primavera), accounting systems and software, and estimating software

Compensation and Benefits

Salary: $100,000.00 to $120,000.00 annually, based on qualifications and experience
Full time: 40 hours per week Monday-Friday in the office/job site
Insurance Package: Medical, Dental and Vision
401 (k)
Paid Vacation Time
Paid Holidays
Sick Time
OSHA 10/30 Training
Commuter Benefits (CA only)
Gym Subsidy

Novo Construction Inc

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Assistant Project Manager