Who are these people?

We’re a full-service ad agency made up of crazy talented people from all over the world. Each of us brings a unique perspective to every project—guided by our endless pursuit to light the way for our clients.

The journey can be scary and uncomfortable at times, but when you look back, you’ll see the things that kept you up at night disappearing in the darkness. Join us and let’s light the way, together.

JOB SUMMARY:

The Project Manager owns and manages the full range of client deliverables for an assigned brand from project planning to final delivery with regard to timing, quality, and budget. The PM is a creative problem solver whose expertise allows them to guide development efforts for multichannel tactics. The PM collaborates cross-functionally with agency departments, including Account Management, Finance, Production, Creative, Editorial, Technology, and Strategy, among others. Whether it's advising on the feasibility of creative concepts, planning resource assignments, ensuring priorities are managed in alignment with Account Management, identifying bottlenecks, and proposing solutions ahead of time, the only thing certain is that no two days are ever the same.

ESSENTIAL FUNCTIONS:

Project Management: Understands and contributes to agency and department processes, procedures, and workflows for assigned projects.
Cross-Functional Collaboration: Supports and communicates with the cross-functional team by tracking and sharing the process and progress of projects.
Administration: Maintains a timely, detail-oriented, and accurate approach to administrative tasks.

JOB DUTIES / RESPONSIBILITIES:

Project Management

Owns and manages mid-complexity, multichannel project deliverables from concept to deployment under the guidance of the Senior Brand Project Manager, providing direction and vision as needed.
Follows and enforces internal procedures and IPGH internal tools (WorkFront, Egnyte, and Teams) for project management.
Speaks to pertinent information during internal status meetings to provide updates or changes in project plans.
Follows up with documentation from internal meetings with project progress, next steps, and deliverables to ensure project timelines are met.
Acts as point-of-contact for project-related routing; accountable for quality control, preparing projects, accuracy, and timely execution.
Manages 3rd party vendors and client digital team relationships, collaborates on timelines, and identifies challenges and risks to stay on schedule.
Ensures the distribution of job numbers, enters project estimates, and runs and circulates various reports, including financial and timesheet reports.
Proactively escalates and suggests solutions to project-related issues to management.
Supports Senior Project Managers, Supervisors, and Associate Directors in developing the scope of work and meeting requirements.
Participates in reviewing financial output reports, incoming briefs, and timelines and estimates.
Participates in discussions related to process optimization and improvement.
Can be client-facing as a content matter expert around timing and estimates to answer project questions that may arise.

Cross-Functional Collaboration

Demonstrates understanding of and maintains relationships with different agency departments, including Editorial, Account, Finance, Creative, Technology, and Strategy.
Communicates ideas and messages professionally, effectively, and across multiple mediums (e.g., verbal, written), tailored to the audience.
Informs team members regarding the start of new projects, upcoming deadlines, quality control, revisions, and next steps.
Proactively approaches the supervisor with new ideas and suggestions for personal career growth and team efficiencies.
Supports new business activities as needed.
Helps and supports the training of junior team members.
Participates in finance meetings by attending, contributing, and implementing takeaways in collaboration with the Account.
Solves project or client challenges in tight collaboration with internal stakeholders.

Administration

Keeps accurate and organized files of past and present projects as per agency-established protocols.
Demonstrates a detail-oriented and organized approach to daily responsibilities.
Completes timesheets, expenses, and all other administrative duties accurately and on a timely basis.

EDUCATION:

DEGREE/DIPLOMA AREA OF STUDY REQUIRED/PREFERRED

Bachelor's (Preferred)

LICENSES & CERTIFICATIONS:

EXPERIENCE:

MINIMUM EXPERIENCE AREA OF EXPERTISE REQUIRED/PREFERRED

3+ years - Project Management, Production or Marketing Operations/Administration, or related field (Required)
Any experience in Pharmaceutical Marketing and Advertising (Preferred)

KNOWLEDGE, SKILLS, & ABILITIES:

Software:

Proficient in Microsoft Office Suite (Outlook, Excel, Word, Teams) or equivalent platform.
Proficient with Adobe Acrobat.
Basic knowledge of project management tools, such as Microsoft Project, Workfront, or an equivalent, is a plus but not required.
Basic knowledge of financial management tools (e.g., SAP or equivalent) is a plus, but not required.
Project management knowledge for multichannel production is a plus, but not required.
Basic organizational skills.
Strong verbal and written communication skills.
Basic financial aptitude.

Competencies:

Collaboration: Works effectively in a team to build and foster a collaborative environment.
Multitasking: Juggles and prioritizes competing tasks and deliverables.
Problem-Solving: Shows curiosity and interest in finding the cause of problems, chooses effective solutions, and takes the necessary action to resolve them.
Engaged/Motivated: Attentive, proactive, and shows interest in the subject.
Attention to Detail: Self-edits work and has a sharp focus on small details.
Communication: Shows interest in the subject; expresses ideas accurately and clearly.
Organization: Creates clear goals, identifies and finds the resources (e.g., time, people, materials) needed to achieve them, and schedules tasks so that work is completed on time.
Interpersonal Skills: Works effectively in a team environment and builds relationships with others.

SALARY

$60,000 to $80,000 annually

Our Global Benefits

My Time Off (MTO) - our flexible approach to time off that allows you to take the time you need and enjoy it!
Career Progression - We offer personalized development opportunities and clear career pathways.
Health and well-being programs that provide you access to different services and offerings to prioritize your health.
Company Savings Plans to help you plan for the future.
Parental Leave benefits are available to all new parents.

The salary range for this position is noted within this job posting. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee's/applicant's background, pertinent experience, and qualifications.

For U.S. Job Seekers

It is the policy of IPG and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE /AA/M/AA/M/D/V/F.

STATEMENT OF UNDERSTANDING:

This Job Description is not a contract of employment but serves as a reference for your mutual understanding of the terms and conditions associated with the position.

Your role may vary from this description, and you may be asked to perform other duties or assume additional responsibilities beyond what is outlined above. If you believe there are inaccuracies in this job description, please discuss them with your manager and/or HR Partner.

Three types of Employee Work Arrangements classify where a person conducts work: In-Office, Hybrid, and Fully Remote. The amount of time an employee spends working virtually versus in person is determined by their work arrangement classification, the demands of the role, the needs of the agency and their team, and an individual's performance.

This job description is not intended to include modifications consistent with providing a Reasonable Accommodation.

Neon

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