Lemle & Wolff Construction Corp. is seeking a Preconstruction Operations Coordinator in connection with commercial construction projects in New York City, including ground-up multi-family and rehabilitation projects. The Preconstruction Operations Coordinator provides administrative, technical, and operational support to the Preconstruction Department.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment. This is an opportunity to gain hands-on experience, demonstrate capabilities and grow within a dynamic company working on exciting and meaningful projects.

Duties and Responsibilities:

This position assists with estimating, bid management, document control, subcontractor outreach, proposal preparation, scheduling, and the transition of awarded projects to construction operations.
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Bid Administration

Maintain the bid calendar and preconstruction schedule
Coordinate bid due dates and proposal milestones
Assemble bid packages
Track invitations to bid
Maintain subcontractor bid lists
Distribute addenda and revised bid documents
Organize bid submissions

Document Management

Maintain drawing and specification logs
Organize digital project files
Manage version control for bid documents
Archive completed estimates
Maintain estimating templates and forms

Estimating Support

Assist with quantity takeoffs
Solicit subcontractor quotations
Track incoming bids
Prepare bid comparison spreadsheet
Verify subcontractor insurance and qualifications
Assist with budget formatting and estimate packages

Proposal Preparation

Assemble qualifications packages
Update resumes and project experience sheets
Coordinate proposal graphic
Prepare compliance forms
Assist with MWBE, Section 3, and workforce documentation
Compile owner-required submission materials

Vendor & Subcontractor Coordination

Maintain subcontractor and supplier database
Coordinate requests for quotations
Track bid responses
Maintain vendor contact information
Assist with prequalification documentation

Preconstruction Meeting Coordination

Schedule internal estimating meetings.
Prepare meeting agendas.
Record meeting minutes.
Track action items.
Coordinate design review meetings.

Education

Bachelor’s degree (or pursuing one) in:

Construction Management
Civil Engineering
Architecture
Engineering Technology
Business Administration
Equivalent construction experience may be considered

Experience

0–3 years of experience
Internship with a contractor, developer, architect, or engineering firm preferred
Construction office experience is a plus
Technical Skills
Microsoft Excel
Microsoft Word
Bluebeam
Adobe Acrobat
Procore (preferred)
Autodesk Construction Cloud (preferred)
Sage or estimating software (preferred)

Core Competencies

Excellent organization
Attention to detail
Time management
Written and verbal communication
Professionalism
Teamwork
Initiative
Problem-solving
Ability to prioritize multiple deadlines

Compensation range is $55,000 to $75,000 depending upon relevant experience, ability to add value and demonstrated dedication. Applicants are requested to send a cover letter and resume in the form of a Word document or PDF to kthurman@lemlewolff.com. Please include the name of the applicant and the position for which the applicant is applying in the email subject heading.

Employer is an Equal Opportunity Employer. The employer will not discriminate against any employee or applicant because of race, color, creed, age, national origin, alienage or citizenship status, gender (including gender identity and sexual harassment), sexual orientation, disability (including pregnancy), marital status, partnership status, arrest or conviction record, unemployment status, or status as a victim of domestic violence, stalking or sex offenses.

Pay: $55,000.00 - $75,000.00 per year

Benefits:

401(k)
Dental insurance
Disability insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Lemle Wolff Corp. Construction

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