About Kais-AIR®

Kais-AIR is a leader in the design, engineering, fabrication, installation, and service of modular industrial equipment and mission-critical facilities. As part of the Kaiser Enterprise, we offer customers a single point of contact to execute a wide variety of critical needs across multiple markets including Data Centers, Battery Manufacturing, Automotive, Aerospace, Renewable Energy, and Healthcare.

Role Overview:

Kais-AIR is seeking a Freight Coordinator to manage the logistics of goods entering and leaving the facility. This role ensures the timely movement of materials, components, and finished modular equipment by scheduling carriers, preparing shipping documentation such as Bills of Lading (BOLs), and keeping inventory records up to date. The ideal candidate is detail-oriented, organized, and experienced coordinating freight in a fast-paced warehouse or fabrication environment.

Key Responsibilities:

Inbound & Outbound Logistics

Schedule and coordinate inbound deliveries and outbound shipments with carriers and freight providers
Ensure timely receipt and dispatch of materials, equipment, and modular units

Shipping Documentation

Prepare and review Bills of Lading (BOLs), packing lists, and other shipping documentation
Ensure documentation accuracy and compliance with carrier and regulatory requirements

Inventory Updates

Update inventory and ERP systems to reflect the receipt and shipment of goods
Reconcile discrepancies between shipments and system records

Carrier & Vendor Coordination

Schedule pickup and delivery windows with carriers and negotiate timing as needed
Track shipments in transit and communicate updates to internal stakeholders
Resolve freight claims, delays, or damage issues with carriers

Compliance & Safety

Ensure compliance with applicable DOT and safety regulations, including for oversized or heavy modular equipment shipments

Required Qualifications

High school diploma or equivalent
2+ years of experience in freight coordination, logistics, shipping/receiving, or warehouse operations
Experience preparing Bills of Lading and other shipping documentation
Proficiency with inventory, ERP, or transportation management systems, along with Microsoft Office
Strong attention to detail and organizational skills

Preferred Qualifications

Experience shipping oversized or heavy industrial equipment and modular structures
Familiarity with DOT regulations for freight transport
Experience in fabrication, manufacturing, or construction logistics

Core Competencies

Logistics & Coordination- Manages inbound and outbound shipments to keep freight moving on schedule
Attention to Detail- Ensures shipping documentation and inventory records are accurate
Communication- Coordinates clearly with carriers, vendors, and internal teams
Problem-Solving- Resolves shipment delays, damage, and documentation discrepancies
Time Management- Balances multiple shipments and deadlines simultaneously

Kais-AIR®

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