POSITION OVERVIEW:

The Scheduling Coordinator plays a critical role in supporting the Transportation department by managing driver schedules, coordinating mobile unit maintenance, and delivering accurate, actionable reporting. This position is responsible for the day-to-day accuracy and proactive management of Game Creek Video’s scheduling management system, ensuring staffing, maintenance, and compliance needs are met in a fast-paced, deadline-driven environment.

TOP FIVE RESULTS THAT DEFINE SUCCESS IN THIS JOB:

Driver schedules are maintained with 100% accuracy in the scheduling management system
Mobile unit maintenance schedules are maintained with 100% accuracy and proactively coordinated
All schedule changes are communicated clearly and consistently daily to impacted parties
Informed scheduling decisions are based on timely, accurate reporting
Scheduling operations remain compliant with DOT regulations and internal policies while minimizing conflicts, delays, and cost overruns

JOB RESPONSIBILITIES:

Partner with Scheduling Manager to create, update, and manage driver job schedules in Game Creek Video’s scheduling management system
Evaluate schedule changes quickly and assess impacts to ensure staffing needs are met; proactively resolve conflicts in a collaborative and solution-oriented manner
Communicate daily with drivers regarding assignments, changes, expectations, and timing in a clear, professional, and timely manner
Ensure scheduling practices align with DOT regulations, hours-of-service requirements, and company policies
Partner with the Maintenance Manager to proactively schedule maintenance jobs with third party vendors
Support Transportation leadership by providing staffing availability, recommendations, and scenario planning for mobile unit scheduling
Prepare and present reports on staff utilization, workload distribution, and scheduling trends to support equitable staffing and cost management
Serve as a reliable point of contact for time-sensitive and mission-critical scheduling issues, including off-hours support as needed

JOB REQUIREMENTS:

Ability to develop and execute staffing plans in a dynamic, fast-paced environment
Excellent written and verbal communication skills, with the ability to convey complex or sensitive information clearly
Highly organized, detail-oriented, and self-motivated with strong follow-through
Strong interpersonal skills and the ability to remain calm, positive, and professional under pressure
Collaborative mindset with a demonstrated ability to build positive working relationships across teams
Strong problem-solving skills with the ability to gather accurate information, apply sound judgment, and make timely decisions
Proven ability to identify creative, practical solutions to complex scheduling challenges

MINIMUM QUALIFICATIONS:

3+ years of experience in a logistics, dispatching, or scheduling role
Exceptional multitasking skills and the ability to adapt quickly to changing priorities
High proficiency with computers and scheduling, reporting, and related software systems
Bachelor’s degree preferred
Willingness and ability to handle off-hour (nights and weekends) mission-critical scheduling issues
Ability to travel to site locations a few times per year

Game Creek Video is an Equal Employment Opportunity Employer

Game Creek Video

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