Position: Project Specialist (HMGP)

Location: San Juan, PR

Who we are:

DCMC Partners, a Great Place to Work®-Certified company, is a leader in disaster recovery, hazard mitigation, and crisis management services. With over 30 years of experience managing response and recovery efforts for major disasters, we help clients effectively prepare for, mitigate, respond to, and recover from crises.

Overview:

The Project Specialist (HMGP) supports hazard mitigation initiatives to enhance community resilience by leveraging federal grants with some support to public assistance initiatives as well. This full-time, in-office role involves tasks throughout the project lifecycle such as; advising clients and ensuring compliance with program requirements, assisting clients in responding to FEMA Requests for Information (RFIs), developing scope of work modification request packages, developing budget modification packages, timeline extension request packages, denial decision appeal documentation, and preparing Quarterly Reports.

Key Responsibilities:

Operational Responsibilities

Manage and Coordinate Tasks: Oversee assigned tasks to ensure timely and budget-compliant completion.
Planning: Organize and schedule project tasks, resources, and timelines effectively.
Reporting and Communication: Assist in the development of comprehensive reports, including quarterly updates and project status reports for both internal and client use.
Program Support Documentation: Create implementation documents to aid internal teams and clients in various HMGP initiatives.
Compliance Guidance: Serve as a reference for clients and staff to ensure adherence to policies, regulations, and requirements throughout the program lifecycle, including closeout.
Client Support: Respond promptly to inquiries to ensure the timely delivery of services.
Compliance Assistance: Help clients develop and implement compliance programs and processes.
Problem Resolution: Provide strategies and solutions to address and resolve client issues and concerns.

Administrative Responsibilities

Proposal Development Support: Collaborate with the proposals team to provide assistance during proposal creation as needed.
Task Management: Confirm time allocation for tasks with the Project Manager and manage time effectively to ensure tasks are completed on schedule and within budget.
Time Reporting: Complete and submit daily time reports, ensuring necessary corrections or revisions are addressed promptly.
Interdepartmental Coordination: Establish and sustain effective collaboration with other service lines to meet client needs and maintain satisfaction.
Program Requirements Knowledge: Maintain a thorough and up-to-date understanding of program requirements.

Technical Skills & Abilities Required

Hazard Mitigation Grant Program: Proven experience with FEMA's HMGP including application development and project implementation including developing RFI responses, developing modification requests for scope, budget, and timeline changes, developing Quarterly Progress Reports, developing denial decision appeal packages, and project closeout. Familiarity with the Hazard Mitigation Assistance (HMA) Guidance, the Stafford Act, 2 Code of Federal Regulations (CFR), and 44 CFR.
Proven experience with FEMA's PA program, including project scope and cost development, project formulation, site inspections, environmental/historic preservation (EHP) compliance documentation, Requests for Information (RFIs), development of scopes of work (SOWs), and supporting Project Worksheet (PW) development through obligation and closeout. Familiarity with the Public Assistance Program and Policy Guide (PAPPG, as amended), the Stafford Act (notably Sections 406 and 428), and 44 CFR Part 206, Subpart G - Public Assistance Project Administration.
Writing Skills: Strong writing abilities; writing samples may be required to demonstrate expertise.
Communication and Documentation: Proficiency in data/document management and exceptional oral communication skills.
Information Analysis: Skilled in extracting and distilling critical information from existing plans and documents.
Task Prioritization: Capable of prioritizing tasks efficiently and meeting deadlines consistently.
Client Support: Proven experience in working closely with clients in the project lifecycle with a focus on HMGP initiatives, with some experience in PA projects.

Qualifications:

Education: Required: High school diploma. Preferred: Bachelor's Degree, Experience in: Urban Planning, Environmental Science, Project Management or related field.
Experience: Minimum of 2 years of experience in:
- FEMA's Hazard Mitigation Grant Program (HMGP).
- 44 CFR, HMA Guidance, and Disaster Recovery Reform Act of 2018 compliance.
Bilingual in Spanish and English (oral and written) is required.
Puerto Rico residency.
Certifications: CFM, AICP, CEM, PMP, or proficiency in GIS software.

Benefits:

Comprehensive health insurance, 401K, disability coverage, paid time off, and bonus incentives.

DCMC Partners Commitment to Diversity:

DCMC Partners is an equal-opportunity employer, dedicated to fostering a diverse and inclusive workplace.

For more about DCMC Partners, please visit our website at dcmcpartners.com/careers.

DCMC Partners

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Project Specialist (HMGP)