JOB REQUIREMENTS

A. EDUCATION: Two-year degree with an emphasis in accounting/business administration.

B. EXPERIENCE: One year of bookkeeping experience and familiarity with accounting software. Experience handling accounts payable, accounts receivable, and general ledgers. Proficiency in Microsoft Excel.

C. SKILLS: Ability to prepare financial reports and reconcile bank statements. Strong attention to detail and organizational skills

About Us

As COASL continues to grow, the Finance Department plays a crucial role in supporting the organization’s mission. We seek a highly skilled and detail-oriented Bookkeeper II to join our team. This position is ideal for a dedicated professional who thrives in a dynamic environment and is eager to take on additional responsibilities with a positive attitude.

Position Summary

The Bookkeeper II will be responsible for maintaining financial records in accordance with generally accepted accounting principles (GAAP). This role supports the agency and its leadership by handling financial transactions, responding to finance-related inquiries, and ensuring the accuracy of all financial records.

Key ResponsibilitiesAccounts Payable

Allocate unpaid invoices by grant, using schedules provided by the staff accountant and approved by the Chief Operating Officer (COO).
Process invoices for payment, ensuring accurate vendor records and maintaining ledgers.
Prepare check requests for approval by the COO.
Maintain valid driver’s license and reliable transportation for making deposits.
Monitor bank balances and verify reconciliations before issuing payments.
Assist the Staff Accountant with posting to the General Ledger and account reconciliations.
Process all program bills in compliance with COASL policies and procedures.
Handle travel vouchers and reimbursements for volunteer drivers.

Payroll

Allocate payroll costs by department and labor distribution.
Process payroll, sync time sheets, and submit payroll reports to the COO.
Import payroll data into the General Ledger.
Assist in budget preparation, including payroll expense allocations.
Maintain employee records, including vacation and sick leave, insurance, and annuity withholdings.
Prepare and submit quarterly 941 tax filings, unemployment reports, and year-end W-2s.
Ensure timely and accurate payroll distribution, tax deposits, and regulatory filings.
Receive cash and checks and make timely deposits.
Secure endorsement stamps for check signing.

Accounts Receivable

Monitor and collect receivables, ensuring prompt payment processing.
Accurately record client payments in the system.
Handle weekly deposits and oversee co-pay and long-term billing.
Manage the petty cash fund.

General Accounting & Administration

Maintain warranty files for purchased equipment.
Assist in the preparation of monthly financial statements.
Support quarterly financial policy reviews and annual agency policy updates.
Compile data and prepare financial reports for the Staff Accountant.
Perform clerical tasks such as filing and office organization.
Proactively contribute ideas for improving COASL operations and services.
Maintain a professional and courteous demeanor when interacting with supervisors, colleagues, clients, and the public.
Perform additional duties as assigned by the CFO or President/CEO.
In the event of a declared emergency, assist in implementing disaster relief efforts as outlined in the COASL Disaster Preparedness Plan.

Qualifications

Proven experience in bookkeeping, accounting, or finance-related roles.
Strong knowledge of GAAP and financial best practices.
Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).
Excellent attention to detail and organizational skills.
Ability to work independently and exercise sound judgment.
Strong communication skills, both written and verbal.
Valid driver’s license and reliable transportation for job-related duties.

Why Join COASL?

Competitive salary and benefits package.
Opportunity to work in a mission-driven environment that serves the community.
Professional growth and development opportunities.
Supportive and collaborative work culture.

If you are a detail-oriented professional with a passion for finance and a commitment to excellence, we encourage you to apply for the Bookkeeper II position today!

Visit our website: www.coasl.com

PSL Office: 2501 SW Bayshore Blvd

Fort Pierce Office: 1505 Orange Avenue

EOE/ADA/DFW

Job Type: Full-time

Pay: $17.00 - $18.50 per hour

Benefits:

403(b)
403(b) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Council on Aging of St. Lucie, Inc.

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