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2/16/2026 (7:00 PM EST)

26-00671

Administrative Specialist Senior

Pay Grade 13

Salary

$39,284.88 - $58,927.20 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency

General Government Cabinet | Department of Military Affairs

Location

EOC Building, Boone National Guard Center

100 Minuteman Parkway

Frankfort, KY 40601 USA

Description

The Division of Emergency Management is hiring an Administrative Specialist Senior position which will:

Provides high-level professional administrative support to internal staff and leadership related to an agency’s business operations.
Performs duties in the oversight of intricate processes such as activities involving mandated regulations or procedures, comprehensive research, or collaboration with internal and external stakeholders.

Responsibilities Include But Are Not Limited To The Following

Serves as administrative support to Director's office.
Schedules meetings, assists with scheduling numerous conference rooms within the division. Reviews documents for clarity and conformity.
Creates forms and other documents needed by leadership.
Ensures timely submission of timesheets/reviews for completeness and accuracy.
Maintains timesheet files for all division employees.
Review travel documents for completeness an accuracy before being sent to Administrative Section.
Completes travel documents for some leadership staff.
Assist staff in reviewing policy and makes recommendations for changes.
Assist with meetings/agenda/minutes for search and rescue (SAR).
Collects and organizes documents for signature from Assistant Directors.
Organizes requests for disaster declaration extensions from counties.
Maintain files for extensions.
Assist in organization and maintaining files on all disasters.
Assist Director's assistant with document review, travel and scheduling.
Supports the state Emergency Operations Center during disaster activations.
Responsible to monitor the event and coordinate with the Federal Emergency Management Agency in the dissemination of information to federal, state and local elected officials.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Crystal Simpson at crystal.l.simpson10.nfg@army.mil or 502-607-1541.

An Equal Opportunity Employer M/F/D

Commonwealth of Kentucky

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