Job Overview

The Project Manager oversees all aspects of the project using planning, monitoring and controlling processes. The Project Manager is responsible for completion of the project on time, on budget and on spec. To this end, the PM performs a variety of tasks including, but not limited to, defining project scope, gathering and documenting requirements, creating a project plan, coordinating all resources and stakeholders, setting deadlines, assigning responsibilities, and monitoring, summarizing and communicating the progress of the project.

Responsibilities

Planning

Plan projects in order to accomplish its goals within constraints such as time, cost and agreed quality standards
Meet with project stakeholders in order to gather and fully document all relevant requirements.
Schedule tasks, deadlines and milestones for all stakeholders and resources
- Create detailed chart of milestones for all parties
Identify schedule uncertainties and risks for both client and IT
- Develop schedule contingency plans
- Day-to-Day Management
Run the project on a day-to-day basis
Coordinate team made up of various impacted business units.
Assemble assets required for production team to perform tasks
Disseminate production information to production team through task and sub-tasks assignment based on requirements
Coordinate communication between staff and third parties acting on behalf of the client Efficiently and competently manage problems
- when things go off plan (due to scope-creep, changed requirements, missed deadlines etc.) bring them back on plan or create a new plan with the assistance of key-stakeholders
Intimately understand the requirements of the project and ensure that work proceeds on-spec
Evaluate deliverables prepared by the team to make sure the work meets requirements and maintains a high level of quality
Constantly monitor and report on the progress of a project to all stakeholders

Design/Develop/Build/Buy

Facilitate meetings with appropriate IT staff to devise a solution/workflow/prototype that will address and satisfy the business requirements.
Work with IT Resources & Analyst as needed to revise scope & application/infrastructure architecture as needs of the client/project evolve

Evaluation & Reporting

Track and report team hours and file expense reports
Analyze project profitability
Conduct performance evaluations

Process

Create, maintain & constantly look to improve production processes
Provide detailed explanations (written and graphical) of production processes

Proposals

Work directly with Business Unit Leader, Technical Analyst and Sales/Marketing to contribute wording, estimates, charts, samples etc. to proposals
Work with the Requirements Analyst and production team to estimate costs & budgets
Work with the Technical Analyst and production team to come up with strategies to reduce project cost

Internal project reporting and administration

Be prepared to discuss project quality, client and team satisfaction, and project success metrics during regularly scheduled and ad hoc project review meetings with the management.
Track and report weekly on percent complete, budget burn, earned value, slippage, project effort and duration to complete and other key project metrics. discuss project quality, client and team satisfaction, and project success metrics during regularly scheduled and ad hoc project review meetings with the management.

Qualifications and Education Requirements

5-7 years experience in project management/ knowledge of application development, technology design, finance and management required.
Associates Degree, Bachelor’s Degree, or equivalent combination of experience and training. Coursework with a focus on the Project Management Discipline is required.
PMP certification preferred
Good computer skills, proficient with MS office applications

Additional Skills/Notes:

Excellent organizational skills with demonstrated ability to execute projects on time and on budget. Strong analytical and problem- solving skills.
Demonstrated ability to establish and maintain effective relationships and partnerships with key stakeholders.
Strong interpersonal, communication, facilitation and presentation skills.
Ability to work independently and with minimal supervision.
Demonstrated ability to work in a small team setting.
Must be able to apply innovative and effective management techniques to maximize employee performance.
Thorough understanding of corporate and industry practices, processes, standards etc. And their impact on project activities is vital.
Superior communication and interpersonal (tact, diplomacy, influence etc.).

Citadel Federal Credit Union

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Project Manager