People & Office Coordinator

Who We Are: Chalfant, a member of the OBO Bettermann Group, is a trusted leader in high-quality cable tray and cable management systems—all proudly made in the USA. With over 80 years of industry expertise, we combine innovation, craftsmanship, and customer focus to deliver solutions that power critical infrastructure across North America. At Chalfant, we're not just building products—we’re building a better future for our customers, our communities, and our team.

Job Summary/Purpose: The People & Office Coordinator creates a positive workplace experience by serving as the first point of contact for employees, visitors, and vendors while coordinating office operations, employee engagement initiatives, onboarding logistics, and administrative support functions. This role partners with both the HR Manager and HR Generalist to support employee programs, communication, and day-to-day administrative needs.

Key Responsibilities/Duties:

· Employee Experience & Engagement

o Help create a positive, welcoming, and engaging employee experience.

o Coordinate employee recognition programs, celebrations, and engagement activities.

o Assist with company-wide events, meetings, and employee communications.

o Support wellness, culture, and employee morale initiatives.

o Serve as a friendly and approachable resource for employees.

· Reception & Visitor Management

o Serve as the first point of contact for visitors, guests, vendors, and incoming calls.

o Maintain a professional and welcoming front office environment.

o Manage visitor sign-in and plant guest procedures.

o Coordinate conference room scheduling and meeting support.

· New Hire Experience

o Coordinate onboarding schedules and logistics.

o Prepare welcome packets, orientation materials, and onboarding supplies.

o Conduct office tours and employee introductions.

o Assist new employees with first-day needs and questions.

o Partner with the HR Generalist to ensure a seamless onboarding experience.

· Office Operations

o Manage office supplies, equipment, and service vendors.

o Coordinate coffee, vending, cleaning services, office supplies, and PPE vendors.

o Monitor office inventory and place orders as needed.

o Maintain common areas and overall office appearance.

· Administrative Support

o Coordinate travel arrangements, accommodations, and meals for employees and visitors.

o Prepare, edit, and distribute correspondence and documents.

o Support meeting planning and logistics.

o Assist with data entry, filing, recordkeeping, and special projects.

· HR Administrative Support

o Schedule interviews and meetings.

o Assist with maintaining employee records and documentation.

o Support training programs and employee communications.

o Assist with event planning and HR initiatives.

o Provide administrative support to the HR Manager and HR Generalist.

Required Qualifications/Experience:

· 3-5 years of experience in office administration or HR support preferred.

Strong organizational and communication skills.
Proficiency in Microsoft Office Suite and HRIS systems (or willingness to learn).
Ability to multitask and prioritize in a fast-paced environment.
High level of professionalism and confidentiality.

Preferred Qualification:

· HRCI or SHRM Certification

· Experience with ADP or other payroll systems

Competencies/Skills:

· Attention to detail and accuracy.

Highly organized and able to manage multiple priorities.
Self-starter with initiative and motivation to learn and grow.
Adaptable and creative in problem-solving.
Strong customer service orientation.
Comfortable working in a fast-paced environment.

Technology and Equipment:

· Microsoft Office Suite.

HRIS systems.
Phone systems.
Ability to create formal and professional documents.

Working Conditions/Physical Requirements:

· Primarily office-based with regular interaction across departments.

· Occasional exposure to warehouse areas may occur when coordinating with operations or retrieving materials.

Extended periods of sitting, computer work, and phone communication.
Ability to lift and carry supplies or packages up to 20 lbs.
Regular business hours with occasional flexibility during peak periods or special events.

Travel Requirements:

· Minimal; occasional local travel for errands and visits to nearby plant.

Equal Employment Opportunity Statement: We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law.

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Chalfant Manufacturing

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People & Office Coordinator